Principal Office Administrator manages executive office administration and workflow, requiring a Bachelor’s Degree in Secretarial Studies/Business Admin, Senior Management Course, and 6+ years experience.
Duties and Responsibilities
- Coordinating,
organizing and prioritizing office activities and operations to enhance
efficiency and compliance;
- Managing
agendas, travel arrangements and appointments;
- Tracking
and managing stocks of office supplies and place orders when necessary,
from the System;
- Coordinating
the preparation and implementation of the annual departmental work plans,
budget and procurement plan;
- Supervising
administrative staff and assign responsibilities to ensure performance;
- Preparation
of agendas, travel arrangements and appointments;
- Tracking
of incoming and outgoing mails and follow-up on actions taken;
- Planning
and managing Meetings with internal and external customers;
- Scheduling
and updating the Office diary;
- Maintaining
proper Filing System for all office records;
- Contributing
to the integrity of all internal information systems as required, by
maintaining data through timely updates and revision of information where
required.
Requirements
- Cumulative
service period of nine (9) years’ relevant work experience, three (3) of
which must have been at the grade of Senior Office Administrator Officer
KICD Grade 6 or comparable position;
- Bachelor’s
Degree in any of the following fields: – Secretarial Studies or in
Business and Office Management or equivalent qualification from a
recognized institution; OR
- Bachelor’s
degree in Social Sciences plus a Diploma in Secretarial Studies from the
Kenya
- National
Examinations Council (KNEC) or equivalent qualification form a recognized
institution;
- Management
Course lasting not less than four (4) weeks from a recognized Institution;
- Shown
merit and ability as reflected in work performance and results; and
- Proficiency
in computer applications
How to Apply
Interested
and qualified applicants are invited to submit their applications for the
advertised position(s) at the Kenya Institute of Curriculum Development
(KICD). All applications MUST be addressed to the
Director/Chief
Executive Officer, Kenya Institute of Curriculum Development, P.O.
Box 30231–00100, Nairobi, and submitted through the designated virtual
application link
