Personnel Operations Trainee undergoing structured training in contract management, HRIS maintenance, attendance and leave management and personnel file management, requiring a diploma or bachelor’s degree in Human Resources or Business Administration and good Excel and computer skills, in a ceramics manufacturing environment, on-site role.
Role Summary
KEDA
Ceramics International Ltd is seeking to recruit Personnel Operations Trainees who will
undergo structured on-the-job training and gain practical exposure to various
areas of HR personnel operations. The trainees will be guided and trained in
contract management, HRIS maintenance, attendance and leave management,
employee confirmation, personnel file management, and HR reporting.
The
trainees will work closely with the HR team to develop practical skills in
maintaining accurate, complete, and up-to-date employee records while gaining
an understanding of company HR policies, procedures, and personnel
administration processes.
Key Responsibilities
1.
Contract Management
- Learn
how to prepare and process employment contracts for new employees.
- Gain
exposure to contract renewals and continuous contract processes.
- Learn
how to track contract expiry dates and follow up on pending renewals.
- Assist
with employee confirmations, contract extensions, and amendments.
- Learn
how to accurately update contract information in the HRIS.
- Assist
in maintaining records of active, renewed, and expired contracts.
2. HRIS
Management
- Learn
how to create, update, and maintain employee records in the HRIS.
- Assist
in updating employee information following transfers, promotions,
confirmations, renewals, and other changes.
- Gain
practical experience in maintaining accurate employee data in the system.
3.
Attendance & Leave Management
- Learn
how to monitor and verify employee attendance records.
- Assist
in compiling attendance reports and following up on discrepancies.
- Gain
exposure to leave application and leave balance management.
- Assist
in verifying leave applications and preparing leave reports.
4.
Personnel File Management
- Learn
how to maintain complete and up-to-date physical and electronic personnel
files.
- Assist
in filing contracts, certificates, leave records, and other employee
documents.
- Participate
in periodic personnel file audits and follow up on missing documentation.
- Learn
the importance of confidentiality and secure handling of employee records.
5.
Reporting & Data Management
- Assist
in compiling, verifying, and preparing HR/personnel reports.
- Maintain
trackers for contracts, probation, confirmation, attendance, leave, and
employee movements.
- Learn
how to organize and analyze personnel data.
- Provide
accurate personnel information and reports to the HR team as required.
Qualifications & Skills
- Diploma
or Bachelor’s Degree in Human Resources, Business Administration, or a
related field.
- Previous
internship, attachment, or basic HR experience will be an added advantage.
- Basic
knowledge of HR practices and personnel administration.
- Good
Excel and computer skills.
- Strong
organizational and attention-to-detail skills.
- Good
communication and interpersonal skills.
- Ability
to maintain confidentiality when handling employee information.
- Willingness
to learn and work with large volumes of employee data.
How to Apply
Interested
candidates who meet the above requirements are invited to submit their updated
CV to hrkisumu@twyfordtile.com by 28th
September 2026. Use “Personnel Operations Trainee” as the subject of the
email.
