Finance Officer supporting day-to-day financial operations, donor reporting, budget monitoring, and reconciliations, requiring a Bachelor’s degree in Accounting, Finance, or a related field, CPA(K) or ACCA qualification, and 3+ years of finance and accounting experience in an NGO setting, temporary role.
About the Role:
- The
Finance Officer actively participates in improving and maintaining project
financial management systems and is aware of and adheres to BRAC’s
policies, procedures, and standards in all activities she or he performs.
- He/she
ensures Financial Risk Management and Controls and liaise with the Finance
manager in developing, enhancing and implementing sound financial policies
to minimize financial risk.
- From
time to time, highlight changes in regulations and accounting/ financial
reporting standards to ensure compliance through review of changes in the
government regulations and International Financial Reporting Standards
(IFRS)
- The
Finance Officer performs analysis and provides management support for
assigned portfolio of projects, under the direction of the Finance
Manager.
- To
this end, he or she develops routine and ad hoc reports to ensure the
regular flow of relevant and accurate financial information for decision
making. With guidance from the Finance Manager, he or she also monitors
budgets.
Key Responsibilities:
Financial
Reporting and analysis:
- In
coordination with the Deputy Manager Finance, Senior Manager Finance and
Head Office finance team in Bangladesh, prepare financial deliverables
including financial reports and budgets.
- Coordinate
and actively participate in monthly and quarterly meetings with unit leads
to review unit financial status for appropriate management actions. Update
financial information and management assistance needs identified through
these reviews.
- Ensure
that all financial records, reports and statements are prepared and
submitted on a timely basis.
- Review
financial documents to ensure accurate coding of expenses in the system.
- Prepare
quarterly cash requests for review and submission to Head Office in a
timely manner.
- Ensuring
payment documents are properly supported and duly approved during posting
with adherence to the cost allocation policy.
- Streamlining
financial document storage for efficient retrieval and maintaining strict
adherence to internal controls and audit recommendations.
- Preparation
of bank reconciliations.
- Processing
of staff travel advances and following up to ensure they are liquidated on
a timely manner as per the policy.
- Efficient
management of day-to-day finance operations, including petty cash
management, vendor payments, and documents review.
- Promoting
productive discussions with different unit leads to discuss expenditures
and action plans for any deviations
- Conducts
regular cash flow analyses to ensure availability of funds and the
accurate maintenance of bank balances.
- Managing
and monitoring the company bank accounts by acting as an agent to the
organization’s bank accounts, assisting in opening of new bank accounts
and ensuring that any changes are updated in a timely manner
- Any
other duty as may be assigned by the Senior Finance Manager.
- Ensuring
precision in entering data into the ERP system and consistently performing
monthly, quarterly, and annual reconciliations for quality reports.
- Preparing
and submitting donor reports for review by the finance manager on timely
and ensuring compliance with the donor requirements.
Systems
and Accounting:
- Functional
responsibility for all accounting, including accounts payable, accounts
receivable, and payroll, ensuring compliance with appropriate GAAP
standards and Kenyan statutory laws and regulations
- Maintain
financial accounting systems for cash management, general ledger, accounts
payable, accounts receivable, payroll and petty cash
- Ensure
confidentiality of personnel and financial information.
- Manage
cash flow and prepare cash forecasts
- Timely
processing of payroll and statutory payments.
- Review
travel related expense reports ensuring they are prepared correctly
according to relevant finance procedures.
- Review
all Purchase Orders to ensure proper coding and that all information
therein is correct as per BRAC Procurement manual.
- Maintain
copies of all purchase orders issued for review by authorized parties.
Safeguarding
- Understand,
practice, promote and endorse the issues of safeguarding policy among and
ensure the implementation of safeguarding standards in every course of
action.
- Follow
the safeguarding reporting procedure in case any reportable incident takes
place, encourage others to do so.
Experience (Including
Sector/Industry):
- At
least three years of post-qualification professional experience in
financial analysis and management with NGO and other development
organizations.
- Project
budget management experience and accounting familiarity.
- Extensive
knowledge and experience in the International and Local donor funding
environment, including financial reporting, trends and procedures.
- Demonstrated
experience with complex budgets and forecasts and monthly monitoring and
preparation of budget variance analysis.
Knowledge, Skills &
Competencies:
- Good
knowledge of accounting principles and procedures including IFRS and IASs.
- Demonstrable
experience with preparing financial statements and management reports.
- Proficiency
in Excel, Word and PowerPoint Advanced spreadsheet skills required.
Familiarity with accounting or business information systems software.
- Proven
ability to assess priorities, handle a variety of activities in a
time-sensitive environment, and meet competing deadlines with great
attention to detail and quality.
- Independently
motivated with excellent interpersonal skills.
- Flexibility
and ability to work collaboratively as part of a team.
Specific Educational Qualification:
- Bachelor’s
Degree in Finance, Accounting or Business Administration with professional
qualification (e.g. CPA K, ACCA)
Professional Degree / Certification
- A
professional qualification such as CPA, ACCA or CIMA
