Finance & Admin Officer providing financial and administrative support, requiring a Diploma in a business-related field with CPA intermediate and 2-3 years experience in a finance/admin role, in a professional services environment, on-site role.
Job Purpose
- To
provide financial, administrative, and operational support to the Finance
Manager by ensuring effective management of financial transactions,
accurate record-keeping, and smooth administrative operations of Raymark
Ltd.
- This
role is designed to ease the administrative and financial workload of the
Finance Manager, ensuring that both finance and general office functions
are efficiently run.
Key
Responsibilities
Finance
Support
- Assist
in the preparation of financial reports, budgets, and forecasts.
- Process
payments, invoices, petty cash, and staff reimbursements.
- Maintain
proper financial records and filing systems (both electronic and
physical).
- Support
bank reconciliations, ledger reconciliations, and posting of journal
entries.
- Ensure
compliance with statutory requirements (e.g., PAYE, SHIF, NSSF, VAT).
- Assist
in internal and external audits by preparing necessary documentation.
- Administration
Support
- Manage
procurement processes including sourcing quotations, preparing purchase
orders, and maintaining vendor records.
- Oversee
office supplies inventory, ordering, and stock management.
- Maintain
and update contracts, licenses, leases, and insurance records.
- Coordinate
meetings, events, and travel arrangements for staff and visitors.
- Manage
general office administration, including handling correspondence, document
archiving, and records management.
- Human
Resource Support (Light Duties)
- Support
recruitment administration (advertising roles, scheduling interviews).
- Maintain
up-to-date HR files and staff records.
- Support
in tracking staff leave days, timesheets, and performance review
schedules.
- Compliance
and Risk Management
- Ensure
financial transactions and administrative practices align with company
policies and Kenyan regulations.
- Support
the Finance Manager in implementing and maintaining internal controls.
- Key
Competencies:
- High
level of integrity and confidentiality.
- Strong
attention to detail and accuracy.
- Good
organizational and multitasking abilities.
- Effective
communication and interpersonal skills.
- Ability
to work under minimal supervision and meet deadlines.
- Problem-solving
attitude and ability to work as part of a team.
Requirements
Qualifications
and Experience:
- Diploma
in a business-related discipline.
- CPA
intermediate (section IV) preferred.
- At
least 2–3 years of experience in a finance or finance/admin role,
preferably in a busy environment.
- Proficiency
in accounting software (e.g., QuickBooks, Sage, or similar ERP systems).
- Excellent
MS Office skills, especially Excel and Word.
