Administrative Coordinator overseeing administrative activities and coordinating daily operations, requiring previous experience in administrative coordination or office administration, in a technology environment, remote role.
We
are seeking a highly organized and proactive Administrative Coordinator to
oversee administrative activities, coordinate daily operations, and ensure that
internal processes run smoothly. The ideal candidate is detail-oriented,
resourceful, and capable of managing multiple priorities while coordinating
information, schedules, documents, and tasks across different teams.
Responsibilities
- Coordinate daily administrative activities and support business
operations.
- Manage calendars, meetings, appointments, and schedules.
- Coordinate communication and information between internal teams and
external contacts.
- Organize and maintain digital files, documents, records, and
databases.
- Prepare, update, and distribute reports, presentations,
spreadsheets, and other documents.
- Monitor administrative tasks, deadlines, and follow-ups to ensure
timely completion.
- Assist with onboarding, team coordination, and other internal
administrative processes.
- Manage routine emails, requests, and inquiries and ensure they are
directed to the appropriate person or team.
- Coordinate meetings, calls, events, and other business activities.
- Assist with invoices, expense tracking, purchase requests, and other
administrative processes when required.
- Maintain accurate records and ensure information is properly
documented and organized.
- Identify process gaps and recommend improvements to increase
administrative efficiency.
- Support managers and team members with operational and
administrative needs.
- Maintain confidentiality when handling sensitive company and
business information.
- Ensure administrative procedures and company policies are
consistently followed.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and coordination abilities.
- Excellent attention to detail and accuracy.
- Strong time-management and prioritization skills.
- Ability to manage multiple tasks and deadlines simultaneously.
- Strong problem-solving and follow-up skills.
- Proficiency with Google Workspace or Microsoft Office.
- Comfortable using calendars, spreadsheets, project management tools,
and digital communication platforms.
- Ability to coordinate effectively with multiple teams and
stakeholders.
- Strong documentation and record-keeping skills.
- Ability to work independently, take initiative, and adapt to
changing priorities.
- Professional and discreet approach when handling confidential
information.
Requirements
- Previous experience in administrative coordination, office
administration, operations, executive assistance, or a similar role.
- Experience coordinating schedules, meetings, documents, and
administrative processes.
- Strong computer and digital skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication and interpersonal skills.
- Ability to work independently and collaborate effectively with
remote teams.
- Strong organizational skills and ability to meet deadlines.
- Reliable internet connection and a suitable setup for remote work.
- Professional, proactive, organized, and dependable attitude.
- English proficiency is required if the position involves
coordinating with English-speaking teams, clients, or stakeholders.
How to Apply
