Responsible for processing supplier invoices, verifying payments, reconciling accounts, maintaining accurate financial records, and ensuring timely settlement of outstanding bills. Requires a relevant qualification in accounting, finance, business administration, or a related field. The position is based in Nanyuki and requires on-site work.
Role Summary
- The
Accountants Payables Accountant will be responsible for managing the
organisation’s payables processes, ensuring invoices and payments are
accurate and timely, maintaining strong vendor relationships, and
providing financial reporting and analysis to support
decision-making.
Key Responsibilities
- Accounts Payable
Management: Oversee the accounts payable process by ensuring
timely processing of invoices, accurate coding of transactions, and prompt
responses to supplier enquiries. Verify that all VATable invoices include
Electronic Tax Register (ETR) receipts and ensure compliance with internal
financial controls.
- Invoice Verification
& Reconciliation: Review and reconcile purchase orders
(LPOs), goods received notes (GRNs), and supplier invoices to ensure
accuracy in pricing, quantities, and terms. Identify and resolve
discrepancies while maintaining proper documentation for audit
purposes.
- Supplier Payments &
Credit Management: Identify invoices due for payment,
ensuring all supporting documentation is in place. Ensure payments are
processed within agreed timelines. Monitor supplier statements, reconcile
outstanding balances, and resolve aged creditor issues.
- Tax Compliance &
Statutory Payments: Ensure correct deduction and posting
of Withholding Tax (WHT) and Value Added Tax (VAT) at the point of invoice
entry. Prepare and submit tax returns, including VAT, WHT, and advance
tax, while ensuring timely remittances to regulatory authorities.
- Financial Reporting &
Reconciliation: Prepare and post monthly journals, including
accruals and prepayments, ensuring proper supporting documentation.
Perform balance sheet reconciliations, investigate discrepancies, and
provide clear commentary on account movements that are payable-related.
- Fixed Asset & General
Ledger Management: Maintain an up-to-date fixed asset
register by ensuring postings are done to the correct ledgers as per the
approved capex expenditure and all documentation is in place prior to
posting. Also ensure depreciation disposals charges are correct
monthly. Overall, ensure accuracy in asset classification and compliance
with financial reporting standards.
- Compliance & Audit
Support: Ensure all statutory payments are completed
within stipulated deadlines and maintain proper documentation for audit
purposes. Support internal and external audits by providing
reconciliations, reports, and necessary financial documentation.
- Compliance and Risk
Management: Ensure all payables
transactions comply with company policies, internal controls, and
statutory requirements (e.g., VAT, withholding tax). Maintain proper
documentation and an audit trail for all payments. Identify and mitigate
financial and operational risks related to payments and vendor
management.
- Vendor and Stakeholder
Management: Maintain an updated supplier database with
accurate payment details and terms. Respond to supplier enquiries and
resolve disputes promptly and professionally.
- Cash Flow and Budget
Support: Provide timely input on projected payments for
cash flow forecasting. Track actual payments against budget to support
expenditure monitoring. Recommend improvements to enhance payment
efficiency and cost control.
- Team Leadership and
Process Improvement: Supervise and mentor accounts
payable assistant staff and ensure structured processes are maintained.
Recommend process automation and control enhancements to strengthen
efficiency and compliance.
- Other Responsibilities: Handle additional
duties as assigned by the supervisor, including process improvements,
system enhancements, and support for financial projects.
- Any additional duties as
may be assigned from time to time.
Qualification
- Bachelor’s
degree in Finance, Accounting, Business Administration, or a related
field. ∙ CPA- Part III.
- Active
progression towards being a registered member of the Institute of
Certified Public Accountants of Kenya (ICPAK) will be an added
advantage.
Experience
- Minimum
of 3–5 years of progressive experience in a high-volume accounts payable
environment, ideally spanning both profit and non-profit/NGO
sectors.
- Demonstrated
expertise in budgeting, compliance, and donor reporting
Key Skills and Qualities;
- High
integrity and ethical standards.
- Strong
financial and risk management skills.
- Ability
to work independently and meet strict deadlines.
- Proactive
approach to problem-solving and decision-making.
- Commitment
to continuous improvement and best practices.
- People
management skills
