Responsible for processing customer invoices, recording receipts, reconciling accounts, following up on outstanding payments, and maintaining accurate receivables records. Requires a relevant qualification in accounting, finance, business administration, or a related field. The position is based in Nanyuki and requires on-site work.
Role Summary
The Accounts Assistant –
Receivables supports the Finance Division by managing accounts receivable
processes. This position is responsible for ensuring accurate revenue
recording, timely collections, and effective communication with customers and
Divisional heads.
Key Responsibilities
- Revenue Management: Accurately collate and
record all revenues in line with the Debtors policy, ensuring systematic
tracking and reporting.
- Account Maintenance: Oversee employee staff
accounts, ensuring accuracy and promptly addressing any delays in debt
collection to maintain financial integrity.
- Daily Audits: Conduct daily audits on
revenue-generating units to verify completeness and accuracy, supporting
effective financial oversight.
- Payment Processing: Ensure timely recording
and allocation of receipts and withholding tax credits to the appropriate
debtor ledgers on a daily basis.
- Reconciliation Duties: Perform regular
reconciliations of debtor accounts and any other balance sheet
reconciliation assigned by identifying discrepancies and proposing
necessary adjustments to ensure accurate financial records.
- Inter-Divisional Liaison: Collaborate with
divisional heads to resolve pricing and quantity discrepancies,
facilitating smooth operational processes.
- Customer Engagement: Address customer
enquiries and concerns promptly, fostering strong relationships and
ensuring high levels of customer satisfaction.
- Invoice Management: Efficiently dispatch
invoices and customer statements monthly, while ensuring all documentation
is properly processed and signed off.
- Credit and risk
management:
Conduct basic credit checks and support the review of customer
creditworthiness by flagging potential collection risks and escalating
high-risk accounts to the relevant stakeholders. Also assist in the
implementation and adherence to credit control procedures.
- Internal Controls &
Compliance:
Ensure compliance with company financial policies and procedures and
support continuous improvement in risk and control processes related to
accounts receivable.
- Documentation Oversight: Ensure all orders,
delivery notes, invoices, credit notes, and journals are approved and
accurately filed for easy retrieval.
- Proactive Collections: Actively pursue timely
payments from customers while managing communications with third-party
collectors when necessary to optimise cash flow. ∙ Any other duty that may be assigned from
time to time by the line manager.
Qualifications
- Bachelor’s
degree in Finance, Accounting, Business Administration, or a related
field ∙ CPA – Part II Qualification or equivalent
- Active
progression towards full CPA qualification is an added advantage.
Experience
- 1 –
2 years of progressive experience in a high-volume accounts receivable
environment, ideally spanning both profit and non-profit/NGO
sectors
- Demonstrated
expertise in budgeting, compliance, and donor reporting
Key Skills and Qualities;
- Detail-oriented
with excellent organisational, critical thinking and problem-solving
skills ∙ Ability to thrive in a high-paced, fast-turnaround
business
- Be
positive, motivated, ambitious, and proactive, with a “can-do”
attitude.
- Adaptable
– ability to respond quickly to a shifting reality and adjust initiatives
and priorities accordingly
- Good
understanding of financial risk in receivables and credit control.
- Knowledge
of credit risk indicators and financial ratios to support risk profiling
and account monitoring.
- Great
interpersonal, communication and collaboration skills.
- Familiarity
with dashboards and reporting tools (e.g., Power BI, Tableau, or similar)
is a plus.
