Summary: Human Resources Administrator at AMIU. Responsible for supporting HR administration, maintaining employee records, coordinating recruitment, and assisting with staff welfare and HR processes. Requires a relevant HR or business administration qualification, strong organisational skills, and good communication abilities. The role is based in Nairobi with duties performed on-site.
Key Responsibilities
Employee
Records and HR Data Management
- Maintain complete, accurate and up-to-date employee records, both
electronic and physical.
- Ensure personnel files contain all required employment and statutory
documentation.
- Update HRIS and other HR databases with employee movements and
changes in employee information.
- Conduct periodic reviews of employee records to identify gaps,
inconsistencies and outstanding documentation.
- Support the secure management, filing and retrieval of confidential
employee information.
- Maintain appropriate records in line with data protection,
confidentiality and records management requirements.
Recruitment
and Onboarding Administration
- Provide administrative coordination for recruitment processes,
including vacancy documentation, job postings, interview scheduling,
candidate communication and recruitment records.
- Coordinate pre-employment documentation and onboarding requirements.
- Prepare onboarding documentation and ensure new employees are
appropriately set up in HR systems.
- Track outstanding onboarding documentation and follow up with
relevant stakeholders.
- Support induction and orientation activities and maintain
appropriate records.
Payroll,
Leave and Benefits Administration
- Coordinate and validate monthly payroll inputs relating to new
hires, exits, salary changes, allowances, deductions and other approved
employee movements.
- Support leave administration and maintain accurate leave records.
- Respond to employee queries relating to payroll, leave, benefits and
HR administrative processes.
- Liaise with relevant internal teams and external service providers
on HR administration matters as required. • Support the reconciliation and
validation of HR and payroll data to ensure accuracy.
Employee
Services and HR Queries
- Serve as a first point of contact for routine employee queries
relating to HR policies, procedures, benefits, employment documentation,
leave and HR processes. •
- Provide timely and accurate information or escalate complex matters
to the appropriate HR team member.
- Promote consistent application of HR processes and service
standards.
- Maintain a professional, responsive and customer-focused approach to
HR service delivery.
HR
Compliance and Audit Support
- Support compliance with HR policies, employment legislation,
statutory requirements and institutional procedures.
- Assist with internal and external HR audits by gathering,
validating, organising and packaging required documentation.
- Support periodic audits of employee records and HR processes and
follow up on identified gaps.
- Maintain appropriate evidence and documentation to demonstrate
compliance with HR requirements.
HR
and Data Analytics
- Prepare routine HR administrative reports, dashboards and data
summaries as required.
- Maintain accurate HR records and databases to support reporting and
decision-making.
- Provide data and supporting documentation for HR reports, audits and
management requests.
HR
Process Improvement
- Support the implementation and continuous improvement of HR
administrative processes, systems and workflows.
- Identify recurring administrative gaps and recommend practical
improvements to enhance efficiency and employee experience.
- Support the digitisation and standardisation of HR records and
processes where applicable.
General
HR Support
- Provide administrative support to the HR team across various HR
initiatives and projects.
- Coordinate meetings, correspondence, documentation and follow-up
actions relating to HR activities.
Perform
other HR administrative responsibilities as assigned.
Qualifications
- Bachelor’s degree in Human Resources Management, Business
Administration, or a related field.
- 1–3 years’ relevant experience in HR administration, HR operations,
People Operations or a related HR role.
- Working knowledge of HR processes, employment practices and
applicable labour requirements.
Preferred Qualifications
- Professional HR certification or membership such as IHRM, SHRM or
CIPD.
- Experience supporting HR administration within a structured, complex
or multi-departmental organisation.
- Experience with HRIS and/or payroll systems.
- Exposure to HR audits, employee records audits and compliance
monitoring.
- Experience supporting recruitment, onboarding, performance
management and employee engagement processes.
How to Apply
