OAF is recruiting a Tupande Administration Supervisor position. Proficiency in office management, casual labor administration, and record keeping is required.
About the Role
- Seeking an Administration Supervisor with 3+ years’ manufacturing or
industrial experience to manage office operations, casual labour
contracting, and utility documentation for a biochar facility.
Responsibilities
Office
and Records Management
- Manage day-to-day office operations including supplies, equipment,
and a clean and organized workspace
- Maintain accurate records of administrative activities including
employee files, invoices, and operational documentation
- Handle incoming and outgoing communications including phone calls,
emails, and correspondence
- Coordinate meetings, appointments, and travel arrangements for
facility leadership
Casual
Labor Administration
- Own casual labor contracting for the Biochar facility, ensuring
sufficient casuals required for production at any given time
- Maintain accurate records of casual engagement periods, daily rates,
and shift deployment
- Ensure processing of casual payroll in line with company policies
and Kenyan labor regulations
- Ensure casual labor documentation complies with company policy and
Kenyan labor law
Compliance
and Customer Service
- Ensure all administrative activities comply with company policies
and relevant regulatory requirements
- Greet and assist visitors, clients, suppliers, and verification
auditors, ensuring a professional experience
- Maintain confidentiality of sensitive information at all times
Monitoring,
Reporting, and Verification
- Collect and submit all utility documentation required for MRV,
including electricity, diesel, water, and packaging
- Maintain employment records (number of employees, roles,
demographics)
- Support stakeholder engagement and grievance documentation
- May manage an Administration Officer later on
- May manage 2-4 suppliers
Career
Growth and Development
- We have a strong culture of constant learning and we invest in
developing our people. You’ll have weekly check-ins with your manager,
access to mentorship and training programs, and regular feedback on your
performance. We hold career reviews every six months, and set aside time
to discuss your aspirations and career goals. You’ll have the opportunity
to shape a growing organization and build a rewarding long-term career.
Qualifications
Across
all roles, these are the general qualifications we look for. For this role
specifically, you will have:
- Work experience: 2-3+ years working experience as an office
assistant, executive assistant, or administration supervisor
- Casual labor administration experience: Demonstrated experience
managing high-volume casual contracting and payroll in line with Kenyan
labor law
- Knowledge and experience in Environmental, Occupational Health and
Safety in the workplace
- Minimum academic qualification: Diploma in Business, Public
Administration, or related field is often preferred
- Comfortable with collecting and submitting invoice and utility data
as required
- Attention to detail: Ensures all administrative records and MRV
submissions are accurate and timely
- Problem-solving: Establishes root cause and finds solutions to meet
administrative and compliance targets
- Written and verbal communication: Strong communication skills to
engage with staff, suppliers, casuals, and visitors
- Ability to work as part of a team: Teamwork champion to help all
departments deliver their deliverables
- Time management: Ensures adequate time to complete administrative
tasks to the desired output and quality standards
- Technological proficiency: Familiarity with office software such as
Google Workspace (Sheets, Docs) and Microsoft Office (Excel, Word)
Closing
date 8th September 2026
How to Apply
