Finance Officer, Accounts Payable, Job in Nairobi, Kenya - Tibu Health

Tibu Health is recruiting a Finance Officer - Accounts Payable position. Proficiency in accounts payable, financial reconciliation, and QuickBooks is required.

Key Responsibilities

Accounts Payable Processing and Reconciliation

  • Obtain, review, and verify supplier bills and supporting documentation for accuracy and completeness.
  • Record supplier bills weekly in QuickBooks.
  • File and link ETR invoices correctly across payment and filing systems.
  • Log approved but unpaid invoices in the payments projections tracker.
  • Record provisions for recurring expenses.

  • Post the prior week’s supplier payments into QuickBooks.
  • Reconcile the Accounts Payable ledger regularly for completeness and accuracy.
  • Maintain an accurate aging schedule of payables and flag overdue or disputed items.

Invoicing (Coverage Support)

  • Provide invoicing coverage for client invoices when other team members are unavailable.
  • Ensure invoices align with approved price lists and system records.

Weekly Payments Processing

  • Maintain and update the payment sheet with complete supporting documentation.
  • Validate invoiced amounts and payment accuracy before processing.
  • Share the weekly payments tracker with the Finance Manager (or designated approver) for approval within agreed timelines.
  • Collate all payments scheduled for the weekly run, including procurement requisitions.
  • Capture and consolidate payment projections received from other departments.
  • Collate and prepare clinic partner payouts for processing every Friday.
  • Execute approved payments and confirm remittance with suppliers/partners.

Petty Cash Management

  • Record petty cash expenses and payments weekly in QuickBooks.
  • Reconcile petty cash accounts regularly.
  • Request petty cash top-ups based on weekly cash flow projections and usage.
  • Execute approved petty cash payments.

Contractor Invoice Management

  • Request and collect contractor invoices in a timely manner.
  • File all contractor invoices systematically in a central repository.
  • Liaise with HR to confirm contractor payment details align with the muster roll.

Statutory Compliance (Payables-Related)

  • File statutory deductions accurately and within deadlines, including PAYE, WHT, and VAT as applicable to payables.
  • Maintain documentation required for statutory audits related to payables.

Payroll Support

  • Support payroll production by providing accurate contractor and supplier payment data.
  • Assist HR/Finance in reconciling muster roll entries with contractor invoices ahead of payroll runs.

Vendor & Stakeholder Management

  • Maintain positive working relationships with suppliers, vendors, and contractors.
  • Respond to and resolve supplier queries regarding invoices, payments, and statements.
  • Perform periodic supplier statement reconciliations.

Reporting

  • Prepare management reports as required, including AP aging, payment status, and outstanding liabilities summaries.

Other Duties

  • Perform any other duties as assigned by the Finance Manager or Senior Management.

Requirements

Qualifications and Experience

  • Bachelors degree in Finance, Accounting, or a related field.
  • CPA(K) Part II or higher (or equivalent professional qualification); fully qualified CPA/ACCA an added advantage.
  • 2-4 years experience in an Accounts Payable or Finance Officer role, ideally within a multi-site, healthcare, or services organization.
  • Working knowledge of QuickBooks or similar accounting software.
  • Solid understanding of Kenyan statutory requirements – PAYE, WHT, VAT, and ETR/eTIMS compliance.
  • Experience managing high-volume, weekly payment cycles with multiple approval stages.

Skills and Competencies

  • High attention to detail and accuracy, particularly in reconciliations and aging schedules.
  • Strong organizational skills with the ability to manage multiple recurring deadlines.
  • Clear, professional communication for resolving supplier and stakeholder queries.
  • Discretion and integrity in handling sensitive financial information.
  • Comfortable working cross-functionally with Procurement, Operations, HR, and Clinic Operations.
  • Proactive problem-solver who flags issues (overdue items, disputes, discrepancies) before they escalate.

What success looks like

  • Fully reconciled, up-to-date Accounts Payable ledger with no unexplained variances
  • Weekly payments processed on time, with complete documentation and approvals
  • Statutory deductions filed accurately and on time, with zero penalties
  • Payroll support delivered accurately and within deadlines each cycle
  • Minimal supplier disputes; queries resolved promptly
  • Accurate, current aging schedule with no unexpected overdue liabilities
  • Timely, accurate management reports submitted as required
  • Strong supplier and internal stakeholder confidence in AP processes and controls

How to Apply

Click Here to Apply