Yatima Outreach Organization is recruiting a Finance & Admin Assistant position. Proficiency in financial management, procurement, and office administration is required.
Role Summary:
- Reporting to the Senior Accountant, the Finance & Administration
Assistant is responsible for supporting the day-to-day finance,
procurement, and administrative functions of the organization. The role
assists in maintaining accurate financial records, coordinating
procurement and office administration activities, and ensuring compliance
with organizational policies, donor requirements, and statutory
regulations.
The position supports efficient operations while safeguarding the integrity of financial and administrative processes in line with the organization’s mission, vision, and strategic objectives.
Key Responsibilities
You
are expected to:
- Assist the Senior Accountant in all aspects of the day-to-day
accounting function such as cashflow management, reporting and audit (both
internal &external) in accordance with statutory laws, donor
guidelines, and organizational policies.
- Process all assigned financial transactions in the accounting
software i.e. QuickBooks and Reconciliation of all bank and cash accounts
on a monthly basis.
- Coordinate office administrative functions including office
supplies, utilities, maintenance, transport, logistics, insurance cover
renewals, service contracts, meeting logistics, and staff welfare
procurement to ensure efficient organizational operations.
- Collaborate with program teams to understand procurement needs and
align them with budgets cost-effectively.
- Support operations and compliance of the procurement committees at
each project centre, Coordinate vendor selection, tendering, and contract
administration.
- In collaboration with the Senior Accountant, process supplier and
contractor payments in line with approved budgets.
- Maintain accurate asset registers, coordinate asset acquisitions,
transfers and disposals, and oversee periodic stock counts.
- Prepare timely finance, procurement and administrative reports to
support management decision-making.
- Support the Management in maintaining effective working
relationships with suppliers, partners and other stakeholders.
- Support the implementation of internal controls to safeguard
financial, procurement and administrative processes
- Support cost-effective restocking and procurement at all times.
- Support HR & Senior Accountant in procurement of staff welfare
services (medical insurance, WIBA, pension, payroll-related contracts
etc).
- Build strong viable working relationships with other organizational
locations and departments.
- Other related duties as may be assigned.
Candidate Profile
Minimum
Requirements:
- Bachelor’s Degree in Finance or related field; Be a holder of at
least CPA II (Sec 3/4) certification or equivalent. (Updated membership of
relevant professional body e.g. ICPAK will be an added advantage)
- MUST be a mature born-again Christian with a supporting verifiable
testimony. Be above 26 years of age.
- MUST have at least 2 years of progressive work experience in a busy
accounting, procurement, and administration role preferably in a
community-based organization or other relevant institution.
- Good working knowledge of Kenyan finance laws and donor-funded
project requirements. Strong accounting knowledge, procurement procedures,
and financial reporting.
- Capacity to interpret financial data and identify variances.
- MUST have a valid Certificate of Good Conduct from the relevant
government authorities.
- Proficient in MS Office especially MS Word, MS Excel, MS Powerpoint
- Excellent knowledge of accounting software preferably QuickBooks.
- Be able to perform well under minimum supervision and occasionally
demanding circumstances
- Excellent communication skills (internal and external) in both
written and spoken English, Swahili, and interpersonal skills.
- Able to set priorities and work under pressure for meeting deadlines
- Have an enthusiastic approach to work, ability to perform under
minimum supervision, pressure and demanding circumstances
- MUST be flexible, self-motivated, hardworking and a team player.
- Have good attention to detail, planning/organizational skills and
ability to meet strict deadlines
How to Apply
