Job Purpose
- The Stores and
Inventory Assistant will be
responsible for supporting day-to-day inventory and store operations. This
includes assisting in material receiving, dispatch, data entry, and
reporting. The role ensures that inventory records are up-to-date in
record and in physical stock and that materials flow efficiently to meet
operational needs.
Key Responsibilities
Inventory
Management
- Conducting daily inventory checks and updating stock records in
liaison with the Inventory Officer..
- Maintain accurate and up-to-date inventory data in both physical and
ERP systems.
- Arrange, label, and organize materials for easy retrieval and visual
control.
- Support the application of inventory best practices such as FIFO and
5S.
Receiving
and Dispatch
- Receive and inspect incoming goods to verify quantity and quality
against delivery documents.
- Prepare, package, and document materials for dispatch.
- Coordinate with suppliers, drivers, and internal teams to resolve
delivery or dispatch issues.
- Ensure proper handling, lifting, and safe placement of materials
during loading and offloading.
Order
Processing and Procurement Support
- Liaise with the procurement team in generating purchase orders and
tracking order progress.
- Monitor stock levels and help initiate re-orders based on stock
thresholds.
- Ensuring timely availability and movement of materials for internal
users whenever requested.
Data
Entry and Inventory Reporting
- Ensure accurate entry and updating of stock data in the inventory
management system or ERP.
- Generate reports such as:
- Material usage summaries
- Stock level and low stock alerts
- Return and requisition reports
- Carry out regular stocktaking exercise and reconcile the physical
stock with ERP records.
- Compile data to support inventory forecasting and planning.
Material
Handling and Store Operations
- Ensure proper handling, lifting, and movement of materials using
manual or mechanical means as required.
- Ensure good housekeeping by maintaining cleanliness, orderliness,
and safety in the store area.
- Support compliance with company store policies and procedures.
- Ensure maintenance of accurate and well-organized store records and
documentation.
Cross-Department
Collaboration
- Maintain seamless communication with departments such as
procurement, operations, and projects to understand material needs.
- Coordinate material availability confirmation and prompt response to
requisition queries.
- Liaise with procurement department to resolve stock or supply
related issues that may impact project timelines.
Qualifications and
Experience Requirements
- Diploma or Degree in Procurement, Supply Chain Management,
Logistics, or a related field.
- Minimum KCSE grade of B or above
- Minimum of 3 years of experience in a storekeeping or inventory
support role preferred.
- Ability to handle and lift materials safely and efficiently.
- Certification in inventory management is an added advantage.
Skills & Competencies
- Strong knowledge of inventory management principles and best
practices.
- Knowledge of ERP or inventory management systems.
- Tech-savvy with solid experience in spreadsheets and inventory
tools.
- Proficient in Microsoft Office Suite (especially Excel), Word, and
Outlook.
- Excellent data entry and record-keeping accuracy.
- Strong analytical, organizational, and time-management skills.
- Effective communication and teamwork abilities.
- Willingness to learn, proactive attitude, and physical stamina (some
lifting and standing required).
How to Apply
