Position Summary
- Reporting to the Procurement & Business Development
Director, the Sales
Administrator will
provide administrative and operational support across procurement,
supplier coordination, and business development activities. The role
requires strong organizational skills, attention to detail, and the
ability to manage multiple priorities within a fast-paced commercial
environment.
Key Responsibilities
Procurement
Administration & Order Management
- Prepare and process purchase orders (POs) based on approved
instructions.
- Maintain procurement trackers with real-time updates on suppliers,
order status, delivery timelines, and payment terms.
- Organize and maintain import documentation, supplier files, and
procurement records.
- Track supplier confirmations, invoices, and shipping documentation
while flagging discrepancies promptly.
Supplier
Coordination & Relationship Support
- Coordinate routine supplier communication including order
confirmations, shipping updates, and document requests.
- Schedule supplier meetings, prepare meeting minutes, and track
action points to completion.
- Follow up on outstanding supplier issues including quality concerns,
delays, and documentation gaps.
Business
Development & Commercial Support
- Maintain and update the business development pipeline tracker.
- Prepare meeting packs, company profiles, product portfolios, and
supporting documentation for commercial engagements.
- Coordinate logistics for supplier, distributor, and principal
meetings or visits.
- Maintain digital records of agreements, contracts, and partnership
documentation.
Reporting,
Governance & Administrative Support
- Coordinate weekly alignment meetings, prepare agendas, circulate
minutes, and track action items.
- Ensure all procurement and commercial records remain audit-ready and
properly version-controlled.
- Provide general administrative support to the Procurement &
Business Development Director.
Qualifications
- Diploma or Degree in Business
Administration, Procurement & Supply Chain
Management, Commerce, or related field.
- Minimum 4 years’ administrative experience, with at
least 2 years supporting procurement or supply chain operations.
- Experience supporting senior management or C-suite
executives is highly desirable.
- Strong exposure to procurement coordination, supplier
management, and commercial administration.
How to Apply
