About the role
- The People & Admin
Associate is a key role that ensures the EIDU Kenya office operates
efficiently while providing administrative support to the People
department. In this role, you will be responsible for the smooth running
of our Nairobi office, managing logistics, coordinating travel, overseeing
supplies, and ensuring that day-to-day operations support a productive
environment for the team. You will also support the delivery of HR
administrative processes including onboarding and offboarding
coordination, benefits administration, HRIS record management, and
contract tracking among others.
Key Responsibilities
Office
Administration
- Own the day-to-day running of the office — supplies and equipment
orders, office utilization, and logistics ensuring timely delivery
- Support the planning and coordination of office events and staff
meetings
- Act as a liaison between HR, Procurement, Operations and Finance for
office-related tasks.
- Act as the first point of contact for visitors and external partners
at the office
- Ensure smooth day-to-day operations of the office environment.
HR
Operations Support
- Assist in onboarding and offboarding processes, including
documentation, system setup, and coordination with supervisors.
- Support contract renewals, including tracking timelines, preparing
documents, and follow-ups.
- Assist in benefits administration (medical insurance, WIBA, pension,
HELB) and ensure accurate record-keeping.
- Maintain and update HR records in HRIS (Personio) and ensure
compliance with statutory requirements.
- Assist with payroll documentation and support HR in performance
tracking.
Follow-Up
and Coordination
- Monitor and follow up on office and HR tasks to ensure timely
completion.
- Maintain communication with employees, supervisors, and external
partners to support office and HR functions.
General
Administrative Support
- Assist in document preparation, filing, and reporting.
- Support HR in executing operational projects and process
improvements.
Qualifications
- Bachelor’s degree in Human Resources, Business Administration, or
related field.
- Minimum of 3–5 years of experience in office administration and/or
HR admin.
- Experience in a tech startup, NGO, or fast-paced environment where
you’ve had to adapt quickly
- The desire to use your skills to bring about positive social impact.
- A genuine comfort with a hybrid/multifaceted role — you’re not
looking for a pure HR position; you enjoy the variety of owning both
people and admin operations
- Strong organizational, multitasking, and time management skills.
- Strong communication and interpersonal skills.
- Proficiency in HR systems (e.g. Personio or similar), MS Office,
Google Workspace and online collaboration tools such as Slack.
- Strong attention to detail with the ability to proactively
problem-solve and move work forward independently.
- Reliable and accountable — you follow through on commitments, meet
deadlines, and take ownership of your work and outcomes.
- Can thrive in an agile environment where priorities shift quickly
without losing focus or momentum.
How to Apply
