Position Overview
We
are seeking a detail-oriented and operationally excellent Senior Storekeeper / Logistics
Coordinator
to manage our materials and finished goods inventory while coordinating product
delivery across East Africa. This role combines hands-on warehouse management
with strategic logistics coordination, requiring expertise in both local and
international supply chains. The successful candidate will work independently
on routine operations, coach junior team members, and serve as a subject matter
expert for complex logistics challenges.
Key Responsibilities
Managing
Materials and Finished Goods Inventory
Goods
Receiving
- Work independently to receive incoming materials and finished goods,
verifying quantities, quality, and documentation against purchase orders
and delivery notes
- Solve routine problems related to discrepancies, damages, or delays
in receiving
- Coordinate with procurement and quality control to resolve receiving
issues
- Storage & Location Management
- Coach junior storekeepers on proper storage techniques, bin location
systems, and
- warehouse organization best practices
- Identify improvements to warehouse layout, storage efficiency, and
material handling processes
- Implement and maintain location management systems to ensure rapid
retrieval and accurate inventory positioning
Inventory
Control
- Develop multi-skilling capabilities across adjacent areas including
cycle counting, stock reconciliation, and inventory analysis
- Monitor stock levels, identify slow-moving or obsolete inventory,
and recommend actions
- Maintain accurate inventory records and ensure data integrity in ERP
systems Materials Issuance
- Serve as Subject Matter Expert (SME) for complex material
requisitions and urgent
- production needs
- Provide flexible coverage across shifts and departments during peak
periods or staff shortages
- Ensure accurate and timely issuance of materials to production while
maintaining proper documentation
- Sourcing Materials at Optimal Cost and Quality
Local
Sourcing
- Work independently to identify and engage local suppliers for
standard materials and emergency procurement
- Solve routine problems related to local supply availability,
pricing, and delivery scheduling
- Maintain relationships with local vendors and monitor market
conditions
Import
Procurement
- Coach junior team members on import documentation requirements,
shipping terms (Incoterms), and customs clearance processes
- Identify improvements to import procurement workflows, lead time
reduction, and cost optimization
- Coordinate with freight forwarders, customs agents, and
international suppliers
Supplier
Evaluation & Development
- Develop multi-skilling across supplier assessment, performance
scorecarding, and
- vendor development initiatives
- Participate in supplier audits and contribute to continuous
improvement programs
- Support procurement team in negotiating favorable terms and building
strategic
- supplier relationships
Purchase
Order Management
- Serve as SME for complex purchase order scenarios, expediting, and
urgent
- procurement needs
- Provide flexible coverage for purchase order processing, amendment,
and closure
- activities
- Ensure accurate PO tracking and proactive communication with
suppliers on delivery
- status
- Delivering Products to Customers Across East Africa
Transport
Coordination
- Work independently to plan and coordinate transport for customer
deliveries, optimizing routes and load consolidation
- Solve routine problems related to vehicle availability, driver
scheduling, and delivery constraints
- Liaise with transport providers, fleet managers, and third-party
logistics partners Export Logistics
- Coach junior staff on export documentation (commercial invoices,
packing lists, certificates of origin, EAC customs requirements)
- Identify improvements to export processes, transit time reduction,
and cross-border compliance
- Manage relationships with clearing agents, shipping lines, and
regional transport operators
Delivery
Performance
- Develop multi-skilling across delivery tracking, performance metrics
analysis, and customer service coordination
- Monitor on-time delivery performance and implement corrective
actions for delays
- Coordinate with sales and customer service to manage delivery
expectations and exceptions
Customer
Communication
- Serve as SME for complex delivery inquiries, complaints, and special
handling
- requirements
- Provide flexible coverage for customer communication during peak
periods or
- escalations
- Ensure professional, proactive communication with customers
regarding delivery status
- and issues
- Understanding Kenyan/EAC Business Environment, Regulations, and
Cultural Context
- Navigate the business environment effectively, understanding EAC
customs regulations, trade protocols, and cross-border requirements
- Build local networks with transporters, clearing agents, warehouse
providers, and regulatory officials
- Advise internal stakeholders on EAC context including duty
structures, documentation requirements, and cultural considerations in
business dealings
- Using ERP, MIS and Digital Tools Effectively
- Serve as advanced user of ERP inventory modules, warehouse
management systems, and logistics platforms
- Train others on system functionality, data entry standards, and
reporting capabilities
- Identify system improvements to enhance inventory accuracy,
operational efficiency, and user experience
- Generate reports on inventory levels, stock movements, delivery
performance, and warehouse productivity for management review
- Clear Communication Across Diverse Stakeholders in Multicultural
Environment
- Present ideas effectively to management, proposing improvements to
warehouse and logistics operations
- Facilitate meetings with internal teams (production, procurement,
sales) and external partners (suppliers, transporters, customers)
- Manage conflicts constructively, resolving disputes with suppliers,
transport providers, or internal colleagues professionally and
diplomatically
Core
Competencies & Proficiency Levels
- Inventory management
- Procurement support
- Logistics coordination
- Regional expertise
- Digital tools
- Communication
Qualifications
Required:
- Diploma or Bachelor’s degree in Supply Chain Management, Logistics,
Business Administration, or related field
- 3+ years of experience in warehouse management, inventory control,
or logistics coordination, preferably in manufacturing or packaging
industries
- Demonstrated ability to work independently, solve operational
problems, and meet deadlines
- Experience coaching or mentoring junior warehouse or logistics staff
- Solid understanding of import/export procedures and EAC customs
regulations
- Advanced proficiency in ERP systems (SAP, Oracle, Sage, or similar)
and Microsoft Office Suite
- Experience with inventory management systems and warehouse
operations
- Excellent organizational skills and attention to detail
- Valid driver’s license and willingness to travel locally and
regionally as needed
Preferred:
- Professional certification in supply chain or logistics (CIPS, CPSM,
or equivalent)
- Experience with EAC cross-border trade and regional logistics
networks
- Knowledge of packaging materials (paper, board, films, inks,
adhesives) and their
- storage requirements
- Familiarity with lean inventory practices, 5S, or warehouse
optimization methodologies
- Multilingual capabilities (English + Swahili; knowledge of French or
regional languages advantageous)
- Experience managing third-party logistics (3PL) relationships
How to Apply
Please
submit your CV and a cover letter to careers@orchidhr.co.ke with
the job title as the Subject
