Finance Officer, Shared Services, Job in Kenya

IUCN Kenya is seeking a high performing and qualified Finance Officer to provide effective support to the ESARO Finance department in an effective, transparent and legally appropriate manner in conformity with IUCN -ESARO policies, best practice & standards.

Job Description

Overall Responsibilities:

Ensure Finance procedures are followed in payments and accounting documents are well filed.
Prepare payments for selected ESARO COs in both NAV and bank, send Proof of payments and maintain the payments folder
Prepare bank reconciliations for selected ESARO COs.
Perform account analysis of the selected ESARO COs Vendor Account subledgers
Perform account analysis for the Staff Accounts for selected ESARO COs ledgers.
Perform customers aging analysis and propose any adjusting entries
Receipting, banking and ensuring a regular monitoring of bank balances updating your supervisor on the same
Assist with data capture into the accounting system – regular suppliers for the selected ESARO COs.
Prepare expense claims for workshop participants paid directly to them
Provide support during audits
Support on IP payments and IP fund balances reconciliations
Ensure that all programme team members follow financial policies and procedures;
Work with project teams to prepare project cash requisitions.
Provide information and advice to the Country Representative and project managers on costs and norms.
Provide overall control of cash transactions at IUCN ESARO selected COs, including cash transaction reporting.
Perform final checking of requests for cash advances, reimbursements, purchase orders, ensuring correct financial procedures are undertaken.
Support the preparations of both internal and external audits across ESARO selected COs.
Ensure that all PYs and PPIs are completed before monthly closing and support on checklists for the ESARO selected COs.
Ensure compliance with mandatory statutory deductions and other requirements under selected ESARO COs.

Requirements

Education;

First degree in Accounting, Finance or related field
Relevant professional qualification in accounting – CPA, ACCA level II, CIMA preferred.
Working Knowledge of use of ERP-Navision.
Proficiency in Microsoft Office Suite.

Work Experience;

At least 5 years’ relevant work experience with a recognized organization, especially an international development agency

Language Proficiency;

Good verbal and written communication skills in English
Working knowledge of Kiswahili and another AU/IUCN/Regional language would be an added advantage.

Core Competencies;

Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization’s interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

Functional competencies;

Adheres to IUCN ESARO core values of Transparency, Inclusiveness, Professionalism and Accountability;
Maintains High personal integrity and confidentiality
Result oriented person with attention to detail and accuracy
Ability to manage multiple tasks, work under pressure and meet deadlines while maintaining work relationships in the face of conflicting demands Excellent relationship management and communication skills with the ability to work in a dynamic team environment
A confident and positive attitude with excellent cultural awareness and sensitivity
Willingness to travel
A self-starter who requires minimum supervision
Committed to continuous learning and proactive and mature attitude towards self-development;