The Executive Assistant will manage executive priorities, coordinate high-level engagements, support governance and senior management processes, and ensure timely flow of information across the organisation.
Key
Responsibilities
- Strategically manage the Executive Director’s
schedule, correspondence, meetings, and travel to optimise time and
institutional priorities.
- Act as a central coordination point for the
Executive Director’s Office, ensuring follow-through on delegated actions
and strategic commitments.
- Prepare, review, and manage confidential briefs,
reports, presentations, and correspondence for the Executive Director.
- Coordinate Senior Management Team (SMT)
meetings, including agenda setting, documentation, minute-taking, and
tracking of strategic action points.
- Provide governance support to the Board of
Directors, including coordination of meetings, documentation, minutes, and
follow-up on action points.
- Support the Executive Director’s internal and
external engagements through high-quality communications and briefing
materials.
- Support the Resource Mobilization Manager in
coordinating resource mobilization efforts
- Maintain robust information management systems
for executive and governance records.
- Uphold the highest standards of confidentiality,
professionalism, and stakeholder management.
- Provide limited office and administrative
support as required to ensure seamless executive operations.
Qualifications
- Master’s degree in Business Administration,
Communications, Strategic Management, Project Management, or a related
field.
- At least five (5) years’ experience supporting
senior executives in complex, fast-paced environments.
- Strong strategic coordination, writing,
reporting, and organisational skills.
- Excellent judgment, time management,
communication, and travel coordination skills.
- Proven ability to manage competing priorities
and anticipate executive needs.
- Experience working in multicultural and
multi-stakeholder environments.
How to
Apply
Interested
candidates should submit a motivation letter and detailed CV (including three
referees) to recruitment@afidep.org by 17 April 2026,
quoting “Executive Assistant” in the subject line.
