Job Purpose
- To prepare, maintain and secure patient health records and charts,
ensuring accurate, complete and confidential documentation to support
patient care, hospital operations and regulatory compliance.
Key Responsibilities/
Duties / Tasks
- Establish and maintain a medical records process and procedure for
the AGC Tenwek Cardiothoracic Centre.
- Prepare patient charts by gathering necessary information and
documents from patients, ensuring accuracy and completeness.
- Organize and maintain medical records to ensure they are accurate,
complete, and easily accessible.
- Process patient records for admission and discharge, ensuring timely
and efficient handling of paperwork.
- Upload various patient documents, reports, consent forms, outside
medical reports and ensure that they are available in the relevant HMIS.
- File paperwork and reports of inpatients promptly and accurately,
maintaining an organized filing system.
- Create digital copies of paperwork and store records electronically
to facilitate easy retrieval and access.
- Ensure compliance with Kenya Data Privacy laws and standards by
safeguarding patient records and maintaining confidentiality.
- Transfer data into the facility’s main system database accurately
and efficiently, contributing to the overall efficiency of record-keeping
processes.
- Assist patients with obtaining printed copies of medical records as
needed and per established policies.
- Learn the SHA claim form process and ensure claim forms are prepared
from the clinical staff in such a way to meet all requirements.
- Perform any other duty that may be assigned from time to time.
Job Dimensions: Role
makes:
- Analytical decisions – reviewing and interpreting data and
information and options to inform decision-making and the execution of
responsibilities
- Operational decisions – for day-to-day work tasks
Job
Competencies (Knowledge, Skills, Experience, and Attributes)
Academic qualifications
- Bachelor’s degree in Health Records or equivalent qualification from
a recognized institution
- Professional Qualifications (Special training or Professional
certification).
- Cyber Physical Systems (CPS)
- Professional Membership/Licensing requirements
Association
of Medical Records Officers Kenya (AMRO-K)
- Previous relevant work experience required (including a specific
length or type of experience in a certain job or level.)
- Have a minimum of 3 years’ experience in health records management
or related field
Functional
Skills, Behavioral Competencies/Attributes:
- Able to demonstrate initiative and ownership of assignment and adapt
quickly in a fast-paced environment
- Strong analytical skills and ability to identify and prioritize key
initiatives and opportunities
- High level of organizational skills and attention to detail
- An individual who exemplifies integrity and honesty and compassion
- Active listening and presentation skills
- Ability to prioritize tasks; plan effectively and stay organized
under pressure and tight deadlines
- Excellent communication and interpersonal skills, with the ability
to build strong relationships, influence others positively and contribute
to a collaborative work environment
- Ability to maintain a high level of confidentiality
- Ability to exercise effective judgment, sensitivity, and creativity
to changing needs and situations
- Good computer literacy – Proficient in MS Office (Word, Excel,
PowerPoint, Outlook) and basic data management tools
- High standards of ethics and confidentiality at personal and
professional level
- Self-motivated, having a strong work ethic and able to work under
minimal supervision.
- Passion for God and for the wellbeing of mankind while driving
positive social impact and transformational change in the community.
How to Apply
Interested
candidates who meet the above criteria should send their applications to
CTC.recruit@tenwekhosp.org on or before,
enclosing: March 9th 2026
- Resume
- Cover Letter
- Statement of Faith
Note:
- A statement of faith should describe your Christian faith and how
you see it as relevant to your involvement with Tenwek Hospital.
Applicants must demonstrate a commitment to the values and mission of
Tenwek Hospital and the Africa Gospel Church. The statement can either be
incorporated into the cover letter or submitted as a separate document. It
should include, at a minimum, a description of your spiritual disciplines
(prayer, study, etc.) and your current fellowship or place of worship.
