Position overview
We are looking for a highly proactive Executive
Assistant to work
directly with Tana’s CEO and act as a true force multiplier. This role goes
well beyond traditional executive support and focuses heavily on organising and
managing the CEO’s personal priorities alongside professional ones. You will
own scheduling, communications, travel, and logistics end to end, while also
managing information flow, research, and coordination across a wide range of
topics. You will proactively surface updates and insights, keep systems and
follow ups on track, and use tools to bring structure, clarity, and calm to a
fast moving environment.
Responsibilities
- Own the CEO’s calendar, scheduling, and
priorities across both professional and personal commitments, ensuring
time is used intentionally.
- Manage communications and preparation, including
drafting correspondence, organising context for meetings, and supporting
decision making.
- Track action items, proactively follow up, and
coordinate with internal and external stakeholders to keep momentum.
- Monitor relevant news, information, and updates,
conduct light research as needed, and surface timely insights and
summaries.
- Maintain organisation across systems and
logistics, including Notion, CRM hygiene, travel planning, and ongoing
process improvement using tools and AI.
Requirements
- 2+ years of experience supporting a senior
leader in a high trust, fast moving environment, with ownership over
priorities, coordination, and follow through.
- Exceptional organisational skills, strong
judgment, and the ability to prioritise independently while moving quickly
and accurately.
- Highly proactive and anticipatory, comfortable
thinking several steps ahead rather than working reactively.
- Strong written and verbal communication skills,
with confidence coordinating across internal and external stakeholders.
- Comfortable using modern tools and systems
including calendars, email, documentation tools, and CRMs; experience with
Notion and Pipedrive is a plus.
- Curious, systems minded, and eager to use AI and
tools to improve efficiency and execution.
- Reliable, discreet, and calm under pressure,
with a strong sense of ownership.
Location
This is a hybrid position based in Nairobi, Kenya.
How to
Apply
Please apply through this application form. We look forward to getting to know you!
