The Administration Fleet Officer is responsible for ensuring efficient administrative operations, including management of loan forms, office assets, and general office support. Reporting to the Administration Manager the officer also aids in fleet coordination and ensures vehicles are well-maintained and properly documented, supporting smooth operations at both head office and field branches. The role combines administrative, registry, and support functions to enhance organizational efficiency.
Key Responsibilities
Administrative
Duties
- Tag, code, and organize loan forms for accurate tracking and filing.
- Retrieve loan forms promptly upon request and maintain systematic
archives.
- Track reports and highlight trends or recurring issues for timely
resolution.
- Receive, inspect, and record incoming parcels and office items.
- Share checklists with branches for asset and loan form updates and
follow up on submissions.
- Oversee printer maintenance and coordinate toner supply across
branches.
- Serve as OSH (Occupational Safety and Health) Champion for assigned
branches.
Fleet
& Asset Support Duties
- Assist in coordinating vehicle use, routine servicing, and
maintenance.
- Ensure proper record-keeping for fleet and office assets.
- Support field offices with administrative and asset/fleet-related
tasks as needed.
- Monitor and report on asset and fleet conditions for timely repairs
or replacements.
Daily,
Weekly & Monthly Tasks
- Daily: Tag and code loan forms, retrieve requested forms, transfer
items from reception, track administrative reports, and support day-to-day
fleet/asset needs.
- Weekly: Dispatch parcels to field offices, inspect delivered items,
archive loan forms, and ensure maintenance of office assets.
- Monthly: Share checklists with branches, follow up on pending loan
forms, inspect key assets for repair or replacement, provide field
support, and coordinate printer/asset updates.
Skills
& Competencies
- Strong organizational and record-keeping skills.
- Ability to manage administrative, registry, and support functions
effectively.
- Excellent communication and coordination abilities.
- Attention to detail in coding, archiving, and reporting.
- Proactive problem-solving and time management skills.
- Awareness of Occupational Safety and Health standards.
Qualifications
- Diploma or degree in Business Administration, Records Management,
Logistics, or related field.
- Minimum 2–3 years’ experience in administration, registry, office
support, or fleet coordination.
- Valid driving license with a clean driving record and practical
driving experience.
- Ability to drive both manual and automatic vehicles is required.
- Knowledge of basic vehicle maintenance and road safety regulations
is mandatory.
- Proficiency in Microsoft Office applications and basic
record-keeping systems.
How to Apply
