Responsibilities
- Administrative Assistant Support (CEO)
- Manage CEO’s calendar, meetings, and scheduling
- Oversee inbox management and draft professional
email communications
- Coordinate travel arrangements, itineraries, and
related logistics
- Prepare presentations, reports, and internal
documentation
- Track action items and follow-ups tied to
executive initiatives
- Maintain strict confidentiality and practice
high discretion
- Assist with coordinating shipping needs and
vendor communication
- Bookkeeping Support (CFO)
- Record and reconcile financial transactions
- Manage accounts payable and receivable
- Prepare and send invoices; track incoming
payments
- Follow up on outstanding payments professionally
- Reconcile bank and credit card statements
- Support payroll coordination and contractor
payments
- Assist with month-end close activities
- Maintain organized and audit-ready financial
records
- Strongly preferred- SaaS bookkeeping experience
- Operational Support
- Maintain organized digital filing systems
- Support vendor and contract tracking
- Assist with process documentation and SOP
updates
- Coordinate cross-functional administrative tasks
as needed
Qualifications
- Minimum 5 years of bookkeeping experience
- Proven experience with QuickBooks or similar
accounting platforms
- Strong proficiency in Excel or Google Sheets
- Excellent written and verbal English
communication
- High level of discretion, professionalism, and
emotional intelligence
- Ability to prioritize, multitask, and manage
deadlines
- Comfortable working directly with senior
leadership
- Able to handle travel arrangements and shipping
coordination
- French language skills are a plus
- Spanish not required
How to Apply
