Job Summary
MWA is seeking an experienced Finance
Assistant to support the Finance Department for a
period of five months, with the possibility of extension subject to successful
performance and the availability of funds. The role will focus on maintaining
accurate financial records, processing transactions, and ensuring compliance
with organizational policies and donor requirements. The Finance Assistant will
support day-to-day financial operations and will report directly to the Senior
Finance Officer.
Responsibilities
of Finance Assistant
Documentation Review and Validation
- Ensure all financial documentation is complete,
accurate, and complies with organizational policies before processing
transactions.
- Verify that all necessary approvals and
authorizations are in place for the processing of financial transactions.
- Maintain accurate filing of financial
documents, both physical and electronic.
Financial support
- Assist in processing payments, invoices,
advances, and reimbursements in line with MWA policies and donor
regulations.
- Prepare and post journal entries, ensuring
proper documentation and coding.
- Preparations of month end accruals and monthly
reconciliation of the accruals and make journals where necessary for month
end closure.
- Make necessary adjustments through journal
entries and ensure that financial statements are accurate and reflective
of the organization’s financial position
- Coordinate periodic physical verification of
assets to ensure they match the asset register and confirm their
condition, ensuring proper asset management and accountability
- Ensure that all bank transactions are properly
reconciled with the accounting records to avoid discrepancies.
- Manage accounts payables and accounts
receivables by processing invoices and staff advance request, posting
payments and staff advances, and maintaining reconciliations.
- Work closely with the Program team to ensure
that outstanding payables and receivables are tracked and settled within
the stipulated policy timelines.
- Ensure that costs are recognized in the
appropriate accounting period, in line with accounting standards and
organizational policies.
- Assist in managing monthly travel and expense
reports for department team members, ensuring compliance with the
organization’s travel policy.
- Support the uploading of payments on the bank’s
online platform (S2B) for approved transactions, ensuring that all
payments are processed on time and in accordance with financial
procedures.
Audit Support
- Take an active role in MWA both project and
financial audit processes, act as the primary point of contact in
providing the support documents per the audit sample, in a timely and
effective manner.
Additional Responsibilities
- Perform any other duties assigned by the
supervisor or the Finance and Operations Manager in support of department
level efficiency.
Required Qualifications and Experience
- CPA (K)/ACCA certification
- B.A. degree in Accounting, Finance, Economics,
Business Administration with courses in accounting, or a qualification in
accounting (CPA/ACCA or equivalent). Added Advantage
- Knowledge of tax laws is an added Advantage.
- Minimum of three years’ experience in a position
with similar responsibilities, preferably with an international or local
NGO.
- Proficient in accounting software such as quick
books is mandatory.
- Proficient in MS Office packages (Excel, Word,
PowerPoint) and web conferencing is required.
Personal Skills & Abilities
- Excellent analytical skills with ability to
detect and report inconsistencies.
- Strong attention to detail and high level of
accuracy.
- Good understanding of basic accounting
principles.
- Strong organizational and time management skills
- Conscientious, accurate and thorough with great
attention to detail
- Ethical conduct in accordance with recognized
professional and organizational codes of ethics
- Proactive, resourceful, solutions oriented and
results oriented.
- Teamwork and ability to work collaboratively.
Location:
This position is a local hire based in Nairobi, with
occasional travel to project sites
How to
Apply
Interested candidates should submit applications via
email to mwak.jobs@mwawater.org
with the email subject line as Finance Assistant by 10th
February 2026. The application should include a cover letter indicating the
expected salary range and a CV that is not more than four pages inclusive of
three references.
