Job Summary
The Sponsorship
Officer serves as the primary conduit
connecting our sponsors with the children and communities they support. This
crucial role ensures the integrity and impact of our child sponsorship program
by facilitating meaningful, holistic communication, managing comprehensive
program records, and collaborating with cross-functional teams. The ideal
candidate will be a meticulous and empathetic professional, dedicated to
communicating the transformative impact of sponsorship while upholding the
highest ethical and child welfare standards.
Key Responsibilities
- The Sponsorship Officer will undertake various duties to
maintain good relationships with both the children and sponsors, which
include but are not limited to the following:-
- Ensure all communication is participatory and reflects the
child’s voice.
- Ensure the children reports prepared during the year are a
real reflection of their holistic development, high quality and engaging
to the recipients, both internal and external.
- Download and print all responses from the GC System from all
sponsors and ensure they same are responded to and mailed out on time.
- In collaboration with the Voice Department and the
International Office, prepare, edit scheduled mail and dispatch to the
sponsor together with the pictures.
- Ensure accuracy and timely dispatch of information to the
sponsors, children and the internal teams.
- Ensure that all the new children admitted to the institution
are properly and timely registered into the GC System.
- Attend to all correspondence from the International Office,
the sponsors, and the children promptly as stipulated.
- Prepare child profiles as per international office requests
and as soon as any child is admitted.
- Screen parcels and letters from sponsors and distribute them
to respective children on a daily or weekly basis, depending on the
Flow-In.
- Review content prepared by the Children, Voice Dept, Program
Assistant, verify the information included on the GC System and video for
validity and approve for sending accordingly.
- Systematically build and nurture relationships with the
different sponsors and children, plus the organization to ensure long term
support.
- Ensure teamwork is adhered to within the department and the
entire organisation.
- Support the children to understand their responsibility in
contributing towards the Sponsorship program while carrying out the
sponsorship M&E.
- Writes memos, takes minutes of sponsorship meetings and gives
replies to general queries as instructed.
- Sorts out information for the purpose of children’s progress
sponsorship letters from other departments at the organisation.
- Support the Voice Dept, International Office and Welfare Dept
– the Sponsorship officer will be required to access the Children,
M-Software and the GC System for information and weekly updates on
Sponsorship.
- To work with the organisation’s Policies, Standard Operating
Procedure Documents and other related Guidelines to enhance quality in
Sponsorship work and implementation.
- Support the facilitation of annual organisational events and
training for the children, community and staff members.
- Support in the process of developing the GC System and Voice
Dept Digital Content at the facility level.
- Review pictures, videos and letters of individual children and
make sure they are up to the standards before posting and approving for
sending to sponsors.
- Maintain an organised documentation system that has been laid
out for the Sponsorship Department, as well as generate feedback to the
immediate supervisor.
- Work with the Education and Welfare department to ensure that
all children’s files have the required legal documentation both internally
and externally.
- At all times ensure that personal data of the child, sponsors,
and their families as well as MMKF / MMLC co-workers is handled
confidentially and in accordance with prevailing Kenyan and International
data protection laws.
Qualifications and Experience
- A Bachelor’s degree in Social Sciences, Social Work, Community
Development, Administration, Education, or International Relations.
- A minimum of two (2) years of proven experience in social
work, case management, or a child sponsorship program, preferably in an
NGO setting.
- A strong understanding of child protection policies and best
practices.
- Proficiency in English and Kiswahili, with excellent written
and verbal communication skills.
- Competence in using computer software, including Microsoft
Word and Excel.
- Photography skills will be an added advantage.
- Previous experience in handling sponsorship activities in a
child-focused organization will be an added advantage.
How to Apply
If you are up to the challenge and possess the necessary
qualifications and experience, please send your CV only quoting the job title
in the email subject (Sponsorship Officer-Nakuru) to jobs@corporatestaffing.co.ke before 15th
January 2026
NB: Only shortlisted candidates
will be contacted. If you do not receive any communication from us within two
weeks of your application, kindly consider your application unsuccessful. We
appreciate your interest and thank you for applying
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