Records Management Officer Job in Kenya - NACADA

Job Title Records Management Officer

Grade NACADA 6
Basic Salary Range Kshs.76,400 – Kshs.118,400
Institution National Authority for the Campaign Against Alcohol and
Drug Abuse (NACADA)
Location / Workstation NACADA Headquarter Offices
Reporting Relationships
Reports to Deputy Director, Human Resource and Administration
Direct Reports None
Indirect Reports None

Job Purpose

Responsible for ensuring security and safety of all records, documents and files.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities N/A

Operational Responsibilities / Tasks


  • Drafting records management policies and procedures;
  • Ensuring compliance with the records management policies, procedures and governing laws and regulations;
  • Developing mail management procedures and file classification and indexing schedule;
  • Preserving records as per the governing regulations and laws;
  • Ensuring security of files, records and documents;
  • Developing records appraisal, retention and disposal schedules in accordance with relevant National Archives regulations and guidelines;
  • Carrying out classification and indexing of files and records;
  • Receiving, sorting and dispatching of incoming and outgoing mails and maintaining related registers;
  • Undertaking appraisal of files as per the policies and procedures;
  • Implementing and managing an electronic document management system;
  • Maintain an easy file retrieval filing system;
  • Ensuring proper handling of documents, pending correspondences and bring ups;
  • Preparing disposal schedules in accordance with relevant National Archives guidelines and regulations; and
  • Maintaining, verifying and evaluating existing records management systems.

Job Dimensions

  • Financial Responsibility N/A
  • Responsibility for Physical Assets
  • Overall responsibility for laptops, desktops, printers, office equipment (printer, telephone)and furniture (table, cabinets and seats) of the Department.
  • Decision Making / Job Influence N/A
  • Working Conditions
    • Office setting compliant with OSHA.
    • Enhanced working relationship with other employees.
    • Periodic national travels.
    • Medical cover for self and family up to a maximum of four (4) dependents.
    • Group Accident cover and life insurance.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic and professional qualifications

  • Bachelor’s Degree in Information Science, Records Management and information Technology, Library Science, Archives and Records Management from a recognized institution;

OR

  • Diploma in Information Science, Records Management and information Technology, Library Science, Archives and Records Management from a recognized institution with five (5) years’ experience in records management.
  • Previous relevant work experience required N/A

Other Requirements

  • Computer literacy; and
  • Fulfills the requirements of Chapter Six of the Constitution.

Competencies and Skills

  • Interpersonal Skills
  • Excellent report writing skills
  • Effective communication skills

How to Apply

Qualified candidates are invited to apply to the below address quoting Job Ref. No. on both the application and envelope. The application should include current detailed Curriculum Vitae indicating email address, telephone contacts and three (3) professional referees; copies of academic and professional certificates, relevant testimonials and the National Identity Card.

The Chief Executive Officer,
National Authority for the Campaign Against Alcohol and Drug Abuse,
NSSF Building, Block A, Eastern Wing, 18th Floor,
P.O. Box 10774-00100 GPO,
NAIROBI.

Mode of Application

Applicants whose background and competencies match the requirements of the jobs are invited to apply by submitting a cover letter, a detailed curriculum vitae (CV), a copy of the National Identity Card, copies of academic and professional certificates and other relevant testimonials in HARD COPY to the above address.

Please Note:

  • Applications must be received by Tuesday 3rd February 2026 at 5.00 p.m. East Africa Time.
  • ONLY SHORTLISTED CANDIDATES SHALL BE CONTACTED.
  • Any form of canvassing shall lead to automatic disqualification.
  • Successful candidates shall be required to comply with Chapter Six of the Constitution of Kenya.

NACADA is an equal opportunity employer committed to diversity and gender equality.