Our client is a real estate brand in Nairobi, redefining the property experience for high-end and off-plan investors across Africa, with a strong media presence and an ambition to lead through storytelling.
They are seeking a Personal Assistant
to support a fast-moving CEO in a high-volume real estate environment. This
position is the CEO’s control tower—managing time, communication, logistics,
and follow-through—so leadership remains focused on revenue, deals, and
strategy.
Performance Standards (Non-Negotiable)
- Speed & Reliability: Prompt responses and consistent
availability during working hours
- Accuracy: Precision in names, dates, locations, documents, and
financial details
- Ownership: Tasks are followed through to completion—no
reminders needed
- Confidentiality: Absolute discretion; zero leaks, zero gossip
- Execution: Results matter more than explanations
Key Responsibilities:
Calendar & Time Control (CEO Gatekeeper)
- Own and manage the CEO’s calendar: schedule, reschedule,
confirm, and protect focus time
- Prepare daily and weekly briefs (priorities, objectives, key
contacts, prep notes)
- Ensure meetings are fully prepared: links, locations,
documents, and agendas in advance
Communication & Follow-Up Management
- Manage WhatsApp, email, calls, and messages as assigned
- Triage communication, draft responses, and escalate using
clear guidelines
- Track all requests, commitments, and follow-ups until closed
Client & Team Coordination
- Coordinate property viewings, site tours, client meetings, and
developer engagements
- Liaise with internal teams to ensure timelines and
deliverables are met
- Prepare call lists, confirmations, reminders, and logistics
Administration, Documents & Deal Support
- Prepare and manage proposals, letters, agreements, invoices,
and reports
- Maintain clean, organized digital files, templates, and SOPs
- Track deposits, payment plans, milestones, and deal-related
deliverables
CEO & Personal Logistics Support
- Handle travel bookings, reservations, procurement, and errands
when required
- Maintain strict confidentiality of personal and business
matters
- Keep the CEO’s working environment structured, calm, and
efficient
Education and Experience Requirements:
- Minimum 2+ years experience as a PA, EA, Admin, or Operations
Support
- Strong written and verbal English (professional WhatsApp &
email communication)
- Highly organized and tech-comfortable (Google Workspace,
Excel/Sheets)
- Able to multitask and prioritize
- Proactive problem-solver with strong initiative
- Real estate experience is an advantage
Tools You Should Be Comfortable With
- Google Calendar, Gmail, Google Docs & Sheets
- WhatsApp Business (labels, quick replies, broadcasts)
- Zoom / Google Meet
- CRM systems (Zoho, HubSpot, or similar – advantage)
Ideal Candidate Profile
- Proactive, disciplined, and execution-focused
- Comfortable working closely with senior leadership onsite
- Dependable, discreet, and emotionally mature
- Thrives in fast-paced environments
- Ambitious and eager to grow with a high-performing real estate
team
How to Apply
If you are up to
the challenge and possess the necessary qualifications and experience; please
send your CV only quoting the job title on the email subject (Personal
Assistant) to jobs@corporatestaffing.co.ke before 19th January 2026
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