Key Functions
Executive Support & Coordination
- Coordinate internal and external meetings,
prepare agendas, draft minutes, and ensure timely follow-up on action
items and deadlines.
- Manage complex calendars for senior executives,
including scheduling meetings, setting up conference calls, and arranging
catering when needed.
- Handle incoming calls, screen communications,
and filter outgoing correspondence whilst maintaining confidentiality
- Keep track of executive’s important tasks and
maintain deadlines.
- Meet and greet visitors for the executives,
ensuring a professional and welcoming environment.
Finance, Procurement & Business Strategy Support
- Assist with financial reporting cycles, budget
preparation, and audit readiness.
- Support procurement workflows, vendor
coordination, and compliance documentation.
- Track key financial and procurement milestones
to ensure timely approvals and execution.
- Coordinate data collection and analysis for
business performance tracking and strategic projects.
- Facilitate communication between strategy teams
and other departments to keep initiatives on track.
- Assist in organizing quarterly business reviews,
leadership offsites, and strategic planning sessions.
Travel & Logistics
- Arrange and manage travel plans for executives,
including flights, accommodation, transportation, and meal coordination.
- Organize logistics for external stakeholder
events and meetings, including guest travel and accommodation when
required.
- Process expense claims and advances for the
executives
Information & Document Management
- Maintain filing systems (electronic and paper)
and contact databases.
- Prepare briefing materials, presentations, and
dashboards for strategic reviews and leadership meetings.
- Identify, anticipate, and prepare information
required for meetings; follow up on inward and outward requests for
reports and correspondence.
Process Improvement
- Identify opportunities to streamline
administrative processes for efficiency.
- Develop SOPs and templates for recurring tasks
across finance and strategy functions.
Requirements
- Bachelor’s degree in Business Administration,
Finance, Economics, or related field.
- At least 5 years of experience supporting senior
executives, preferably in finance or strategy roles.
- Strong proficiency in Microsoft 365 (MS Word,
Excel, PowerPoint, Teams) and familiarity with ERP systems.
- Experience of collating information and
producing high quality correspondence, reports and presentations.
- Recognized secretarial or administrative
qualification is beneficial but not essential.
- Time management and ability to meet deadlines.
- Strong organizational skills and ability to
multitask.
How to
Apply
