Responsibilities
Administrative
Leadership & Governance
- Provide administrative leadership and direct
support to the Chair of Department
- Coordinate departmental planning, workplans, and
reporting cycles
Office
& Operations Management
- Oversee day-to-day administrative operations and
office systems.
- Manage workflows, schedules, records, and
administrative staff.
Financial
Management & Budgetary Control
- Coordinate departmental budget preparation and
monitoring.
- Liaise with Finance on expenditure tracking and
reporting.
Human Resources & Office Coordination
- Liaise with HR and central units on staffing,
onboarding, and performance processes.
- Coordinate procurement of supplies and
equipment.
Facilities
& Logistics Management
- Coordinate office space, infrastructure, IT
support, and event logistics.
Records,
Reporting & Documentation
- Maintain administrative, project, and compliance
records.
- Prepare routine and ad hoc administrative
reports.
Donor-Funded
Projects & Compliance
- Coordinate administrative support for
donor-funded projects.
- Ensure compliance with donor agreements and AKU
regulations.
- Support donor reporting and audits.
Internal
& External Communication
- Coordinate internal communications across
Department and University units.
- Draft and disseminate official communications on
behalf of the Chair.
- Support approved external and digital
communications.
Qualifications
Requirements
- Master’s degree in Business Administration,
Operations or Project Management, Public Health, Social Sciences, or a
closely related field from a recognized university, and/or equivalent
professional experience.
Relevant
Experience
- Minimum of 5–8 years of progressively
responsible experience in administration or operations management.
- Prior experience in an academic, research, or
healthcare environment is highly desirable.
- Experience supporting donor-funded or externally
sponsored projects (e.g., grant budgets, reporting, compliance) is
preferred.
Personal
Characteristics & Behaviours
- Demonstrated experience in administrative and
operational leadership.
- Strong project management, planning, and
problem-solving skills.
- Proven ability to manage budgets, financial
tracking, and reporting.
- Excellent written and verbal communication
skills.
How to Apply
