Position Summary
The Executive
Secretary is responsible for planning,
coordinating, and providing effective and efficient administrative support to
the Chief Executive Officer (C.E.O), managers and directors of the Sacco. The
role holder supports management to make the best use of their time and is
relied on heavily to ensure that work is done without the need for constant or
direct supervision.
Main Responsibilities
- Provide general administrative support to the
C.E.O in the managing of daily activities and diary management.
- Ensures communication, planning schedules,
appointments, meetings, reports, presentations, and associated tasks are
well organized for the C.E.O.
- Plans and organize management meetings and
ensure meetings are efficiently coordinated.
- Manages and prioritizes workflows to ensure that
management meeting reports, minutes, correspondence and matters for
attention are dealt with in a professional and timely manner.
- Develops and maintain a contact database for
directors, clients, vendors, key stakeholders, regulators and ensure that
this is updated on a regular basis.
- Draft communication correspondence on behalf of
the C.E.O.
- Plans and organize local and international
travels, accommodation and visa arrangements, scheduling of
meetings/visits, and coordination with travel agency.
- Verifies all expenses and claims and forward to
finance for payment to C.E.O/board/special committees.
- Makes decisions as and when necessary, regarding
general administrative issues.
- Handles all communications between the Sacco and
directors by drafting and sending emails/notices and reminders to the
board for meetings and events.
- Screens telephone calls, enquiries, emails, and
requests for the CEO.
- Attends to emails on behalf of the CEO.
- Participate in the management of assigned ad hoc
projects.
- Responsible for enforcing relevant guidelines,
rules, and regulations
- Uploads all board reports and board papers on
the E-board.
- Provide fast and accurate information to
directors’ queries and handle first-level complaints
- Perform any other responsibility assigned from
time to time.
Knowledge: Qualifications &
Experience
- A minimum of a bachelor’s degree in Secretarial
Studies/Business Administration, Public Relations, Communication, or its
equivalent.
- A minimum of five (5) years in a similar role /
related work experience supporting executivelevel.
- Previous relevant work experience in a similar
position in a financial institution, and/or other related fields.
- Proficient in computer applications.
- Personal Attributes required for this role:
- Excellent communication and interpersonal
relationship skills.
- Excellent organizing skills and able to
prioritize tasks.
- Attentive to details.
- Ability to handle sensitive issues of a
confidential nature with tact and professionalism.
- Good problem-solving skills.
- Demonstrate professional expertise in the
relevant work area.
- Ability to work under pressure and on strict
deadlines
How to Apply
The data
form must be fully filled out. Incomplete forms will be disqualified. In
addition, the applicants should send an application letter with a detailed CV
to jobs@kimisitusacco.or.ke by
Wednesday, 10th December 2025, clearly stating the subject of the email as
“Executive Secretary,”. Only shortlisted candidates will be contacted
