What You’ll Do
Executive and Leadership Support
- Manage complex calendars
across multiple time zones and participants, strategically prioritize and
schedule a high volume of appointments, meetings, and travel.
- Partner with teams across
the foundation to ensure the Africa PAC leadership is well-prepared for
upcoming meetings (meeting agenda, pre-reads, etc.), including the need to
“connect dots” and flag vital information, when appropriate.
- Prepare agendas,
materials, and follow-ups for leadership meetings and decisions
- Provide project
management support to manage team workloads, coordinate projects and
provide consistent administrative support across the team.
- Work on division-specific
special projects as needed.
- Drive execution of
pivotal initiatives, ensuring alignment with Africa regional priorities.
- Track project timelines,
deliverables, and proactively address risks or delays.
Meeting and Event Management
- Coordinate high-level
meetings and events involving internal teams and African leaders.
- Manage team meeting
logistics; take and synthesize meeting notes; track and ensure follow-up
of action items. Provide communications support to ensure timely responses
to inquiries, including answering and prioritizing correspondence for the
Africa PAC Director/Deputy Director.
- Lead the logistics,
planning, and coordination for internal and external events, meetings,
conferences, retreats, and presentations, which may include coordinating
arrangements for participants, handling logistics, and preparing and
disseminating materials and in-the-moment problem solving.
- Maintain meeting cadence
and negotiate scheduling with PSTs and other stakeholders.
Communication and Briefing Support
- Interact and communicate
clearly and consistently with grantees and partners in the field.
- Develop concise, tailored
briefing materials for events and leadership engagements.
- Anticipate information
needs and ensure leaders are well-prepared.
Operational Excellence and Planning
- Provide operational
support including but not limited to, maintaining organized files and
records, developing a system for tracking, monitoring, and prioritizing
tasks and projects, and managing the team SharePoint site to ensure
knowledge management across the team.
- Perform basic financial
duties, including expense, budget, invoice reconciliation, and adherence
to organizational policies.
- Maintain oversight of
team calendars and ensure seamless coordination of workstreams.
Stakeholder Engagement and Coordination
- Liaise with internal and
external stakeholders to support Africa’s strategic presence.
- Facilitate clear
communication and timely resolution of cross-team issues.
- Partner with team leaders
to execute team priorities, establish team processes, and deliver against
tight deadlines, while helping develop a strong and cohesive team culture.
Strategy Execution and Problem-Solving
- Support strategy reviews
and planning processes with analysis and coordination.
- Identify challenges,
recommend solutions, and support effective decision-making
Your Experience
- A bachelor’s degree is
required; an advanced degree is a plus. Equivalent experience may be
considered. Must have a minimum of 5 years’ experience supporting senior
executives in a complex and fast-paced environment.
- Experience in an
environment requiring diplomacy and good judgment in managing interactions
inside and outside an organization, with individuals at all levels,
including senior executives and other high-level officials.
- Sense of initiative,
robust organizational and project management skills, ability to work
autonomously and cross-functionally while remaining flexible to changing
tasks, priorities, and roles and responsibilities.
- Clear and consistent
communication skills, both verbal and written; bias for collaboration and
partnership.
- Results oriented. Works
with a sense of purpose and consistency and is able to reliably set and
meet deadlines.
- People oriented,
open-mindedness and eager to engage with partners, colleagues and
stakeholders with whom principals interact.
- Knowledge of the wider
African business environment and standards is desirable.
- Excellent verbal and
written communication skills in English.
- Demonstrated proficiency
using Microsoft Word, Outlook, Excel, PowerPoint, SharePoint is required.
Experience in learning and mastering new software applications.
How to Apply
