Reporting to the Company Secretary, Safaricom Plc, the role holder will be responsible for supporting the Governance Centre of Excellence team in delivering high standards of corporate governance, regulatory compliance, and board administration. The role ensures effective management of statutory obligations, board and committee processes, shareholder engagement, and governance reporting in line with applicable laws, listing rules, and best practice standards for listed companies.
Responsibilities
Health and Safety
- Uphold the company code of conduct, policies and
procedures, ensuring integrity and accountability in every aspect of your
work.
- All employees have a responsibility to adhere to
safety, health, and wellbeing policies, guidelines and procedures in all
actions and decisions.
- Assist in the preparation, collation and
distribution of Board and Committee papers.
- Coordinate logistics for Board and Committee
Meetings (Scheduling meetings, coordination of venue, technology and
documentation management.)
- Compilation of directors’ attendance for both
the Safaricom Plc board and board subsidiaries and preparation of the
quarterly board remuneration schedule.
- Assist with the timely follow up on agreed
actions with the senior management teams for the board and board
subsidiaries.
- Maintain an annual calendar of Board and
Committee meetings for the Safaricom Plc Board and its subsidiaries
aligned to regulatory and business requirements.
- Support the Governance Centre of Excellence with
the maintenance of the physical statutory registers, records and filings
with the regulators including the Business Registration Services,
Companies registry and Capital Markets Authority.
- Support shareholder engagement including the
coordination of the Annual General Meeting, any Extraordinary General
Meetings, Investor Relation Forum, Board and Board Subsidiaries events and
retreats, Board Strategy sessions and Half and Full Year Results
Announcements and board events.
- Support implementation of Governance Training
and Induction for Directors.
- Ensure safe custody of corporate records,
charters, minutes and official company seals.
- Manage document workflows, databases and
electronic governance systems.
- Provide administrative support to the Governance
Center of Excellence team.
Core Competencies, Knowledge and Experience
- Technology particularly Artificial Intelligence
and Digital Transformation.
- Working With others.
- Operational Excellence.
- Business Know-how.
- Working With Change.
- Project and Programme Management.
- Negotiation.
- Service Quality and Planning.
Functional Competencies
- Exceptional
organization skills: The
Senior Administrator, Governance must be well organized, proactive and be
able to multi-task. This is especially needed to ensure the smooth flow of
company board and board committee meetings and to guarantee that all
necessary information or correspondence is communicated timely and to the
right people.
- Integrity and
Ethical Judgment: The
Senior Administrator, Governance must possess outstanding integrity due to
the sensitivity of content that is discussed in the various Boards and
Board Committees.
- Strong
Interpersonal and Stakeholder Management Skills: The Senior Administrator, Governance must
have strong interpersonal and stakeholder management skills and be able to
work under pressure to meet strict deadlines.
- High levels of
professionalism and accountability: The
Senior Administrator, Governance must be committed to excellence, high
levels of professionalism and should be able to take personal
accountability and responsibility for their work and the general
management of the Governance Center of Excellence.
Qualifications
- Minimum of 4 years’ experience in
a busy corporate environment.
- Diploma or
bachelor’s degree in law, Business, Business Administration, Corporate
Governance or related field.
- Accredited Project Management certifications
will be an added advantage.
- Experience in interacting with senior leadership
and board directors.
- Experience in planning/organizing for committee,
board, general meetings, engaging with the various stakeholders in the
process and attending meetings with minimal supervision and preparation
for board trainings.
- Experience in working with public listed
entities is an added advantage.
- Good interpersonal, oratory and written skills
and ability to work with a diverse range of stakeholders.
- Ability to handle confidential information with
integrity and discretion.
- Proficiency in Microsoft Office Suite and Board
portal software, use of artificial intelligence and digital
transformation.
How to Apply
