This is a full-time on-site role for an Administrative Assistant in Real Estate located in Iris Bay, Business Bay Dubai, United Arab Emirates. The Administrative Assistant will assist the Sales Managers with emails & day to day calls, navigating through the CRM and managing day-to-day administrative tasks, support communication efforts, and organize meetings with clients.
Key Responsibilities:
- Maintain daily schedules including internal
meetings, conference calls involving multiple time zones, setting video
conferences, and client meetings.
- Coordinate travel schedules, both domestic and
international, preparing a detailed itinerary prior to departure.
- Serve as a central point of contact for
administrative inquiries.
- Draft PowerPoint presentations and other
business documents.
- Represent the organization and leaders to
internal and external parties as required.
- Assist with other duties such as file
maintenance, photocopying, scanning, mailings, troubleshooting, and
meeting planning.
- Handle calls for the senior leaders, working
with other support staff to ensure phone coverage during breaks and other
periods of absence.
- Support other colleagues when possible,
providing timely answers to requests.
- Assist with office management duties as needed.
- Stay up-to-date on relevant legal developments
and ensure compliance with applicable regulations
- Assist with the preparation of legal documents,
reports, and presentations
- Other duties as assigned.
Qualifications
- Bachelor’s degree in business administration,
Communications, or a related field
- 2+ years of experience as an Executive or Admin
Assistant
- Exceptional written and verbal communication
skills, with a talent for building rapport
- Advanced proficiency in Microsoft Office Suite
and experience with project management tools
- Highly organized and detail-oriented, with a
proven ability to prioritize and manage multiple tasks effectively.
- Strong analytical and problem-solving abilities,
with a proactive approach to identifying and addressing challenges.
- Candidates with a REAL ESTATE background are
preferred.
How to Apply
