ROLE PURPOSE:
- Under the supervision of the Administration
Officer support in the fulfilment of operational administration
requirements for Save the Children and implement laid down Administration
Standard Operating Procedures.
- Save the Children has been operational in Kenya
since the 1950s, supporting children through both development and
humanitarian relief programs. These initiatives are delivered directly and
in collaboration with local partners. Our current programming focuses on
child protection, child rights governance, education, health, HIV/AIDS,
livelihoods, nutrition, and water, sanitation, and hygiene (WASH).
- In 2012, as part of a global reorganization,
Save the Children unified the operations of Save the Children UK, Canada,
and Finland into a single entity in Kenya. In February 2014, we completed
a second transition by merging with the British INGO Merlin, integrating
their health and nutrition programs into our portfolio. Today, Save the
Children maintains an operational presence in Nandi, Kajiado, Dadaab
Refugee Camp, Kakuma Refugee Camp, Garissa, Mandera, Turkana, and Wajir,
and works through partners in many other regions across the country. We
employ approximately 230 staff, including members of the Global team who
are hosted and hired in Kenya, but support Save the Children International
(SCI) global operations. In 2025, our annual operating budget was approximately
USD 20 million.
- Staff directly reporting to this post: None.
- Other duties through Job shadowing:
- Supporting in management of admin stores by
maintaining store records and conducting regular inventory checks to
ensure stock are maintained above the reorder level. Implementing FIFO
effectively during issuance.
- Supporting event management, booking
accommodation, conferences and outside catering, from sourcing to payment
processing.
- Gain knowledge on GPE (General Programme
Equipment) management.
- Learning how to use Cost Benefit Tracking tool
to analyse and report on cost efficiency.
- Learn travel management, from receipt of
approved TAR to placing a booking and ticket payment.
- Support with the front office management.
Child Safeguarding:
- The Administration Intern has an obligation to
ensure he/she fully understands the provisions of the Child Safeguarding
Policy, the Code of Conduct and related policies. He/she must conduct
him/herself in accordance with the rules of the Child Safeguarding Policy,
in his/her personal and professional lives – which includes reporting
suspicions of child abuse.
- The Administration Intern must ensure the way
he/she is carrying out his/her work is not putting children at risk (or
further risk).
- SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self-accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities – giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved
Qualifications and Experience
- A degree in Business Administration or any other
relevant degree.
- Attachment or Internship experience with other
organisation will be an added value.
- Possess proficiency in Microsoft Office products
(Word, Excel, Outlook, and PowerPoint).
- Excellent written and verbal communication
skills.
- Strong and proven experience in people and
relationship management.
- Diligent, organized and meticulous
- Thrives in a fast pace, constantly changing
environment
- Strong verbal and written communication skills
- Has a good eye for detail
- Is responsible and dependable
- Knowledge of Microsoft Office/Google Docs and
Sheets preferable
- Willing to learn
- Comply with the requirements of Save the
Children’s Child Safeguarding Policy and other Global Policies
- Commitment to Save the Children Value
How to Apply
