Job Summary
To provide efficient
administrative support services to the Chair, Vice-Chair, Program Director and
Faculty and manage the entire Department of Anaesthesia by assisting in general
administrative activities as and when required.
Responsibilities
- Manage the day-to-day running of
activities/calendar for the Chair and Vice Chair.
- Coordinate Chair and Vice Chair’s travel
and accommodation and ensure transportation is provided.
- Ensure appraisal reviews are completed
for both full-time, private and administrative staff.
- Liaise with HR for recruitment and
onboarding of new staff, annual/conference leave and training of faculty
and staff.
- Communicate written and verbal matters
appropriately by receiving and arranging essential mail in order of
priority for action and process responses.
- Communicate written and verbal matters
appropriately, checking deadlines on incoming requests and putting
preliminary work in place.
- Provide Academic Support to Faculty by
organizing, coordinating and collaborating all activities and functions of
the associated faculty members.
- Participate in the organization of
seminars, workshops, retreats, and training sessions and perform a
supporting role during the sessions.
- Ensure approval and follow-up training
forms for faculty before submission.
- Arrange for travel and accommodation
(both local and international) by liaising with the travel and housing
department.
- Ensure regular fuel/entertainment and
other expenses according to Chair’s entitlement are claimed and
reimbursement received.
- Routinely re-order department supplies.
- Ensure a weekly supply of food and
beverage and office supplies as per the needs of the department.
- Complete any other duties assigned by
both Chair and Vice Chairperson.
Requirements
Applicants should
- Diploma or bachelor’s degree in business
and office management
- Diploma in Secretarial Studies
How to Apply
