Records Management Officer II Job in Kenya - SHA

Qualifications, Skills and Experience Required:

For appointment to this grade, a candidate must have:- 

  • Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution; and 
  • Proficiency in computer applications.

Responsibilities:

You will be responsible for the storage and maintenance of files, managing file movement, updating records, and ensuring the safe custody and security of all documents.

Key Responsibilities:


  • Receiving, sorting, opening, date stamping, recording, capturing, distributing, retrieving, filling, folioing, shelving, minuting of mail; 
  • Ensuring proper handling of documents, pending correspondence and bring-up; 
  • Ensuring security of files and documents; 
  • Ensuring storage of files and records. 
  • Scanning and uploading records onto Integrated Public Records and Information Management System (IPRIMS); 
  • Ensuring that letters are appropriately filed and marked to action officers; 
  • Maintaining files and records; 
  • Managing file movement; 
  • Dispatching mail including maintenance of related registers; 
  • Undertaking periodic file census; 
  • Maintaining cleanliness; 
  • Undertaking cross referencing; 
  • Updating and maintenance of records; 
  • Labelling storage facilities and locations; 
  • Undertaking regular inventory of records; and 
  • Ensuring safe and conducive working environment.

To access the full advertisement, including detailed job descriptions, core functions, and person specifications, kindly visit the SHA website at https://recruitment.sha.go.ke/

Application Requirements

Applicants must satisfy the requirements of Chapter Six of the Constitution of Kenya by submitting valid and current copies of the following:

  • Certificate of Good Conduct from the Directorate of Criminal Investigations.
  • Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
  • Clearance Certificate from the Higher Education Loans Board (HELB).
  • Clearance Certificate from the Ethics and Anti-Corruption Commission (EACC).
  • Report from a Credit Reference Bureau (CRB).

How to Apply

Interested candidates should submit their applications, including:

  • A detailed curriculum vitae (CV).
  • Copies of academic and professional certificates.
  • A cover letter demonstrating suitability for the position.
  • Contacts of at least three professional referees.

Applications should be addressed to: The Chairperson Social Health Authority P. O Box 30443-00100 Ragati Road NAIROBI

Applications can be submitted online on https://recruitment.sha.go.ke/ or physically delivered to the SHA building 10th floor by clearly marking the position applied for on the envelope.

Deadline

All applications must be received by 5.00 pm 18th November, 2025.

Terms of Service

A competitive remuneration package as advised by the Salaries & Remuneration Commission will be offered to the successful candidate.