Key information/Summary:
- Concept Foundation (Concept) is recruiting 2 new
full-time staff positions for the role of Programme Officer.
- We require suitably qualified and experienced
candidates to be located in either Accra (Ghana), Bangkok (Thailand),
Kigali (Rwanda), Nairobi (Kenya), or – less preferred – Geneva
(Switzerland)
- Each position will provide support to one or
more projects and will sit in either the
- Manufacturing, Market Access and Business
Development or the Research and
- Development units within Concept Foundation,
depending on which role successful candidates are selected for.
- Essential education includes a university degree
in biology, biomedical sciences (including biomedical engineering),
pharmacy, health sciences (e.g. epidemiology, biochemistry, pharmacology)
or public health.
- Essential knowledge and experience include
excellent organizational and coordination skills, 1-3 years of experience
supporting project management at a non-profit or international
organization in global health.
- Excellent written and oral communication skills
in English are required
Job purpose:
The
post-holder will be responsible for providing day-to-day programmatic support
to one or more projects running in parallel. Reporting to a Programme/Project
manager, the incumbent will engage across teams and functional areas
collaborating with programme, technical, and administrative staff to provide
project/programme-specific administrative and management support for the
preparation and execution of technical and grant related activities.
Scope of
work:
- The incumbent will support the day-to-day
coordination of project activities and deliverables,
- working across teams and with technical
consultants to ensure timely delivery of project outputs.
Core responsibilities:
- Project planning and tracking: Develop and
maintain internal project plans/Gantt charts in project management
software; prepare external versions for partners and donors.
- Logistics, procurement and administration: Lead
all project-related logistics, procurement, and administrative tasks in
line with project requirements, including consultant contracting and
activity tracking and liaising with service providers for technical
activity implementation.
- Data and information management: Collect, file,
and manage project information and data in SharePoint for internal use and
external reporting.
- Project documentation and communication: Draft
and update technical project materials (briefing notes, terms of
reference, slide decks, data sets, communication products) and synthesize
outputs and results for internal and external dissemination. Support
regular donor reporting according to grant schedules and on an ad hoc
basis.
- Partnership and stakeholder engagement: Assist
in identifying project partners, expert stakeholders, subcontractors, or
suppliers, including initial outreach, establishing nondisclosure
agreements, quote requests, and supporting due diligence processes. Drive
external communications with established project partners and
stakeholders.
- Meeting coordination: Plan and execute
international partner meetings (virtual and in person) within budget,
including travel arrangements, agenda development, and logistics.
- Internal coordination: Manage internal
communications by scheduling and supporting teams, cross-functional, and
technical meetings; prepare and circulate pre- and postmeeting materials
(agendas, notes, action points).
How to Apply
