Principal Accountabilities:
Strategic
- Support the CEO through comprehensive
coordination and preparation for key forums and meetings, timely
development of strategic and financial reports, and proactive follow-up
with stakeholders to ensure effective execution and communication.
Executive
Support
- Effectively manage the CEO’s diary.
- Attend to the CEO’s visitors in a friendly and
helpful manner, always ensuring a conducive environment.
- Screen and direct phone calls and distribute
correspondence.
- Ensure effective operations within the executive
office i.e. working tools and communication gadgets with minimal downtime.
- Supervise the executive driver and ensure
effective and timely support to the CEO.
- Coordination of key company activities in
partnership with other stakeholders within the company.
- Planning and coordinating travel arrangements
for the company executives and preparing expense reports in line with
executive costs.
- Format information for internal and external
communication – memos, emails, presentations, reports.
- Any other duties that will support the seamless
management of the executive office.
Senior Management Liaison
- Participating as an adjunct member of the
Executive Team including assisting in scheduling meetings and attending
all relevant meetings arising from the CEO’s diary.
- Assist in coordinating the agenda of senior
management team meetings and off-sites, and all staff meetings where the
CEO is involved.
- Ensure that the CEO’s bio is kept updated and
respond to requests for materials regarding the CEO and the organization
in general.
- Edit and complete first drafts of written
communication to external stakehold
Academic and Professional Qualifications
- Bachelor’s degree in Communication/ Business
Related field.
- Executive assistant certification/training.
Experience
- 5 years in a similar position.
- Experience in the financial services industry
will be an added advantage.
- Proven ability to work cross-functionally with
internal and/or external stakeholders.
- Previous experience as an Executive Assistant
desired.
Core Competencies
- Ability to engage effectively at a senior level
with internal and external stakeholders.
- Outstanding organizational and time management
skills.
- Ability to adapt quickly and align to changing
business dynamics .
- Familiarity with office gadgets and applications
(e.g., e-calendars and copy machines).
- Excellent MS office knowledge.
- Excellent verbal and written communications
skills. Good interpersonal relationship skills.
- Excellent report writing ability.
- High moral and ethical standing.
- Negotiation and conflict resolution skills,
Listening skills and confidentiality.
- Self-starter with a good appreciation for
business growth and priorities.
How to Apply
