Responsibilities;
- Receiving orders for salesmen within the region
as well as the distributors through the RSM, and in liaison with Credit
Control authorize the release of the said orders after checking their
credit worthy, and thereafter printing their invoices.
- When dispatching to the market, follow the FIFO
(first in first out) principle unless otherwise advised by (QA) Quality
assurance Dept.
- Reconcile the direct salesmen both for cash and
stocks, and ensure no accumulation in the account.
- Ensure physical stocks are accounted with zero
stock loss in the depot by maintaining stock dashboard and updating the
Syspro system to reflect correct stock status in the depot.
- Returns management-vetting of returns in the
depot and recommending for disposals to the RSM
- Confirm payments made by salesmen from the
printed bank statements.
- Ensure that payments are properly allocated and
posted into the correct accounts as and when paid.
- Verify accuracy of invoices before posting to
the relevant accounts.
- Petty cash payment and balance management in the
depot. Ensure no losses.
- Verification of all incoming milk supply
contracts forms before remitting them to the head office for account
creation in the system.
- Reporting to the DA on weekly and monthly basis
the activities in the depot.
- Preparing the statements and dispatching them to
various customers as and when their credit period is due/required.
- Collection of cheques from the market/customers
and subsequent deposits
- Direct cash selling at the depot
- Preparation of all depot related reports
relating to administration and cost control sections
- Verifications of the yellow copies key
accounts/supermarkets as and when they are collected by the area
representative/Salesman.
- Fueling and maintaining mileage records for all
trucks within the region.
- Always furnishing the RSM with the updated
ageing customers’ debts within the region for payment follow up purposes.
- Maintaining cleanliness, and orderliness in the
Depot store and offices
- Manage all staff in the Depot as well as having
authority over the route drivers and salesmen.
- Any other assignment as may be guided and
directed by the depot administrator from time to time.
Qualifications
- Degree in Business studies or Commerce or
Accounting. Possession of a professional accounting qualification a must
CPA section 4.
- A minimum experience of 2 years working in a
manufacturing industry warehouse management/inventory management added
advantage.
- Computer literate with strong competence in MS
office package to include Excel, access and power point.
- Experience with the accounting packages to
include QuickBooks, Sage, pastel & ERP
How to Apply
Candidates are requested to share CV
to vacancies@jantakenya.com by
or before 25th September 2025 indicating on the subject the job title ‘Depot
Assistant’. Only shortlisted candidates will be contacted.
