Key Responsibilities:
The Regional
Budget Coordinator is deployed (remote or in-person) to
support specific country programs and may be responsible for the following, as
assigned and agreed in each deployment Terms of Reference (ToR):
Proposal
and modification budgeting and financial reporting
- Lead or support budget development for
proposals, award modifications and financial reports.
- Coordinate on inputs into proposal or
modification budgets for submission to donors and ensure adequate coverage
of country operating costs or headquarters costs.
- Work with country finance, operations and
technical teams to ensure cost proposals and technical proposals are
aligned.
- Coordinate with the proposal team on strategic
issues involving proposal budgets. Ensure the proposal and modification
budgets comply with IRC organizational policies and donor requirements.
- Review, edit and finalize explanatory budget
narrative to accompany budget in proposal, modification, or financial
reports.
- Review countries’ cost allocation budget tools.
- Create and/or modify budget spreadsheet
templates in accordance with donor requirements.
- Lead internal budget reviews during proposal or
modification period, as well as financial reports when requested.
- Lead on engagement with partners on their
budgets and review partner budgets and reports.
- Advise on IRC’s standard budget templates and
donor reporting templates.
- Ensure proposal and modification budgets are
reviewed and submitted according to internal timelines and donor
submission deadlines.
- Ensure compliance with RFP/RFA/tender
requirements.
- Lead on or support the preparation of donor
financial reports.
- Support on other budget-related tasks, including
audit support and report responses, as requested.
- Support on re-coding and/ or fixing financial
reporting issues in collaboration with Finance.
- Provide support in developing contract
pricing/budgets for donors.
- Review budgets (proposal, modification, and
report) from a regional perspective, when not deployed.
- Support on other financial management areas, as
requested by the RFD.
Financial
monitoring
- Standardize and lead on the roll out of guidance
for delivering effective budget versus actual meetings.
- Support the development and roll out of spending
plan templates for IRC and partners to ensure use of adequate tools for
monitoring spending.
- Support financial analysis of Project Cycle
Meeting (PCM) routines.
Capacity
building and training
- Provide training and/or capacity building to
relevant country office staff on proposal budget development, financial
reporting, and monitoring.
- Onboard new country office Finance staff on
finance related matters, especially on proposal budget, budget monitoring,
budget modification and other IRC processes.
- Mentor in-country finance team in the use of
Integra to ensure budgets are accurately uploaded and financial monitoring
is happening.
- Provide support in troubleshooting and liaise
with Integra team to find solutions.
- Sharing learning across the region in relation
to the implementation of the cost allocation methodology, Integra and
financial monitoring.
Person Specification
Skills,
Knowledge, and Qualifications:
- Degree (minimum BA) in Business, Accounting,
Finance, or related field relevant to the position requirements
- 5-7 years’ experience in developing and managing
budgets for humanitarian and development proposals and projects, including
from private and statutory donors, e.g. US Government (USAID, OFDA, BPRM,
etc.), FCDO, ECHO, GFFO, Sida, SDC, Irish Aid
- Experience in developing and reviewing donor
financial reports
- Excellent Microsoft Excel skills
- Enhanced interpersonal skills and ability to
work in a diverse team setting
- Fluent English and French written and verbal
communication skills
- Ability and willingness to travel across the
region (up to 60% of the time)
- Demonstrated ability to prioritize high volumes
of work to meet tight deadlines
How to Apply
