Position Summary
We are
currently looking for an Operation Officer in our Audit Unit to provide
administrative support to the Audit team.
Key roles and responsibilities
Proposal Support:
To support business development by ensuring that KPMG’s latest best practice is
being applied to proposals including;
- Assisting in proposal writing;
- Handling proposal enquiries and channel to the
appropriate client service staff within the firm;
- Advising / reviewing proposals and presentations
and other documents for KPMG best practice;
- Prepare weekly and monthly proposal reports;
- Maintain Audit proposals/EOI register;
- Maintaining a database of proposals; and
- Promoting proposal templates, coordinating and
maintaining CV database and experience sheets.
Administrative/ Personal Assistant roles:
In conjunction with other departmental administrators:
- Providing administrative services to Audit
Partner, Director, managers and staff with formatting and printings audit
reports, management letters, fee notes, proposals, EOIs, Engagement
letters;
- Preparing monthly fee notes for ongoing Invoice
projects;
- Providing administrative assistance on large
client engagements;
- Compiling of information based on the key
performance indicators and targets for discussion in monthly Audit
meetings. Sending meeting request and organizing logistics prior to
the meeting.
- Follow up on debtors on a continuous/weekly
basis.
- Making travel arrangements, arranging visas,
renewal of passports, banking, taking messages in their absence and/or
referring to respective managers, setting up meetings and departmental/
leadership diary management.
Other roles:
- Debt collection
- Ensuring all Risk processes & procedures are
followed during client engagements
- Assist in any other matters incidental to
Business Unit Management as may be requested from time to time by the
Performance Manager/Supervisor
Academic/Professional qualifications and
Experience:
- Diploma in Management/Secretarial course/
Business Administration; and
- University degree in a relevant field will be an
added advantage.
- Must have a minimum of 4 – 6 years of working
experience.
- Experience in an accounting/ law firm, and/or
corporation, will be an added advantage.
- Proficient in Microsoft Office applications
including Word, Excel, and Access along with experience performing
internet research.
Personal attributes:
- Interpersonal Skills: Must be able to
build strong relationships with people of diverse personalities.
- Global Behavioral Capabilities: strong
demonstration of KPMGs global behaviors.
- Demonstrate and articulate KPMG values.
- Strong organizational skills
and creativity: Be able to develop
new simple approaches to problems.
- Communication Skills: Excellent communication
skills both written & verbal presentations.
- Flexibility in prioritizing and completing
tasks.
- Willingness to work under supervision and learn
new skills quickly.
- Attention to detail; Have very good attention to
detail.
- Pragmatic Problem-Solving Skills: Ability to
handle and resolve unstructured problems and provide effective solutions.
- Personal and Professional Ethics: Must operate
and practice within the professional code of conduct, look and act
professional and be honest, with self and colleagues.
- Comfort interacting with C-level professionals.
We offer:
- An exciting opportunity to work with a Big 4
firm on cutting-edge clients across Africa.
- Continuous learning and development.
- Exposure to multi-disciplinary client service
teams.
- Unrivaled space to grow and be innovative.
- Opportunity for international travel.
How to Apply
