Job Title: Office Administrator
Hiring
Organization: National Crime Research Centre
Location
– Locality: Nairobi
Location
– Region: Kenya
Industry: Admin
Job
Type: Full Time
Salary: KES
Date
Posted: 08/05/2025
VACANCY/POST NO. NCRC/15/8/2025 Office
Administrator 1 (NCRC6) One (1) Post
The
Officer will report to the Principal Human Resource and Management Officer. The
appointment shall be Permanent and Pensionable
Job Specifications
- This is the entry and training grade for degree
holders in this cadre. An officer in this level will work under the
guidance of a senior officer.
Duties and responsibilities at this level will entail assisting in:
- Maintaining office diary;
- Typing and data processing;
- Undertaking reprography;
- Operating and managing office equipment;
- Attending to visitors/clients and customer
inquiries;
- Handling correspondences, telephone calls,
office documents and equipment;
- Planning and organizing meetings, appointments,
workshops/conferences and seminars;
- Ensuring security of office equipment;
- Ensuring security, confidentiality, integrity
and availability of office data, records and documents, including
classified materials;
- Implementing and monitoring procedures for
record keeping of correspondence and file movements;
- Maintaining an up to date filing system in the
office including archiving of records;
- Preparing responses to routine correspondences;
- Managing office protocol and etiquette; and
- Managing petty cash.
Person Specifications
For
appointment to this grade a candidate must have:
- Bachelor’s degree in Secretarial Studies or
Bachelor of Business and Office Management from a recognized institution;
OR Bachelor’s degree AND a Post Graduate Diploma in Secretarial Studies
from a recognized institution;
- Proficiency in computer applications; and
- Fulfilled the requirements of Chapter Six (6) of
the Constitution.
Skills and competencies
- Interpersonal relationship skills;
- Analytical skills;
- Report writing skills;
- Communication skills; and
- Ability to work in a team.
How to Apply
Interested
applicants for this position must submit duly filled NCRC job application form,
from NCRC website through www.crimeresearch.go.ke/vacancies/ detailed
CV, copies of academic certificates and other testimonials.
The
Successful candidates will be required to submit the following documents;
- Certificate of clearance from Directorate of
Criminal Investigations (DCI)
- Certificate of Clearance from the Higher
Education Loans Board (HELB)
- Tax Compliance Certificate from the Kenya
Revenue Authority (KRA)
- Duly filled and stamped self declaration/
clearance form from the Ethics and Anti Corruption Commission (EACC)
The self
declaration form, Ethics and Anti-Corruption Commission (EACC) should indicate
the Principal Research Officer as the position for which declaration is being
submitted.
Only
shortlisted candidates shall be contacted and invited for interview
Application Procedure
Interested
candidates are advised to visit the Centre website www.crimeresearch.go.ke/vacancies/ and
apply online as guided.
All
applications should reach the Centre on or before 25th August,
2025 latest by 5.00 PM. East African
Time
The Director/CEO
National Crime Research
Centre
ACK Garden Annex, 1st
Ngong Avenue, off Bishops Road
P. O. Box 21180-00100
NAIROBI
Canvassing
in any form or failure to attach any of the stipulated documents shall lead to
automatic disqualification.
Persons abled differently, the
marginalized and minorities are encouraged to apply.
