Finance Officer Job in Kenya

Job Title: Finance Officer

Hiring Organization: Christian Health Association of Kenya
Location – Locality:
Location – Region: Kenya
Industry: NGO
Job Type: Full Time
Salary: KES
Date Posted: 08/12/2025

Job Summary

CHAK is seeking a Finance Officer to support implementation of a USAID-funded project. The Finance Officer will be responsible for maintaining sound financial and accounting systems and controls for the USAID funded project. The role entails performing day to day financial accounting tasks including processing payments, filing and document retrieval, providing data for report preparation and data input for support in budgeting, financial accounting and reporting of the USAID Grant.

Key Responsibilities

Accounting and Financial Management

Maintain project general Ledger account and account payable
Ensure proper use of listed and approved chart of account codes for the project.
Ensure month end closure of project accounting.
Carry out Monthly General ledger reconciliations.
Support in timely and accurate calculation of de minimis and cost share for monthly reporting
Prepare payments and ensure timely upload on ERP for reviews and approval
Support staff travel arrangements, including collecting and processing travel advances and expenses.
Review DA1 forms before submission for VAT refund approval and posting of VAT refunds from vendors.
Ensure clear audit trail of processed transactions and their linkage to the accounting system
Support external and internal audit exercises
Responsible for HRH payroll preparation including accuracy of pay slips and statutory deductions for timely remittances to regulatory bodies
Ensure timely tracking of staff advances for liquidation as per policy

Assets Management

Ensuring timely and accurate update of the assets register
Support in annual assets verification exercise
Support the inventory management by the admin assistants

Reporting

Support in preparation of budget vs actual expenditure reports in a timely manner
Support in Preparation of donor report and cash forecasts on a timely basis
Support in preparation of timely management reports
Support in Preparation of Annual PEPFAR Expenditure reporting (ER) using relevant templates in line with USAID classification Guidelines.

Bank and Cash Management

Prepare and process disbursement of funding for activities and to sub-grantee following set finance procedures.
Processing timely interproject recharges and reconciliations
Review and approve petty cash requests
Processing of bank and M-Pesa transactions.
Ensure internal control procedures are followed for all M-Pesa disbursements, receipts and transfers
Prepare the bank reconciliations monthly
Prepare the M-Pesa reconciliations bi – weekly
Support in periodic petty cash spot counts

Cash Forecasting

Maintenance of an accurate and updated cash flow report and timely replenishment of all Mpesa floats
Ensure partner / sub grantee reimbursements /advances are done in a timely manner
Work with the program team to help them develop more accurate activity projections.

Internal Control

Ensure donor regulations are adhered to for all aspects of the operations
Ensure standard operating procedures are adhered to in all processes.
Provide recommendations for improving control processes or procedures

Budgets

Support in preparation of annual and redirected budgets
Work with program staff to prepare grant budgets to support new proposals or realignments
Jointly Monitor expenditure against approved activity budget

Training Support

Train staff on accounting procedures and requirements, assists program staff in finance-related issues and activities.
Capacity building, Training, coaching and mentoring Finance assistants and program staff to enhance compliance with the funding regulations
Perform any other as may be assigned by the supervisor

Academic Qualifications and Experience

CPA / ACCA finalist
Bachelor’s degree in commerce /finance/ accounting/ administration or related field
Experience in Dynamics 365 software highly recommended
Good knowledge in USG donor financial rules and regulations
Work experience on USAID funded projects

Desired Skills, Knowledge, and Abilities