Job Title: Project Administrative Assistant
Hiring
Organization: World Agroforestry Center
Location –
Locality: Nairobi
Location –
Region: Kenya
Industry: Communication
Job Type: Full
Time
Salary: KES
Date
Posted: 07/30/2025
Overview
To
support Africa-based BMI and BRS program staff and projects. The successful
candidate will provide broad administrative support across diverse areas,
including workshop organization, staff onboarding, travel logistics,
procurement, and payments, contributing to effective project and program
management across the region.
Duties and responsibilities
- Provide general administrative
su
- pport to Africa-based BMI and
BRS program staff and projects.
- Organize and lead BMI and BRS
regional workshops and trainings, including basic budgets, advances,
reimbursements, and logistics arrangements such as visa applications,
invitation letters, accommodation, flight tickets, airport transfers, and
venue selection. Work with the Program Admin Coordinator to organize
international workshops/trainings.
- Assist with onboarding new
staff: support country moves, computer allocation, phone purchase, vehicle
allocation, driving license acquisition, and help with accommodation and
office setup.
- Responsible for timely local
payments and keeping simple account of payments/reimbursements, preparing
travel reports and travel expenses for IRS Staff credit cards.
- Managing the BMI/BRS
infrastructure, including procurement of supplies, ensuring best practices
on procurement guidelines.
- Coordinate all communications
with members of the organization, external stakeholders, and meeting
follow-ups.
- Provide monitoring support in
all routine matters as requested by the Administrative Coordinator and in
cases of absence, when required, to keep abreast of all commitments and
tasks.
- File correspondence, including
incoming/outgoing correspondence, maintaining data, and ensuring proper
records are maintain in good order.
- Other support tasks as
required: representing BMI and BRS in CIMMYT country/regional
administrative meetings, taking minutes, maintain a staff travel.
- Perform any other tasks and
assignments related to as directed by Administrative Coordinator.
Requirements
- Bachelor’s degree in business
administration, Communications, or a related field.
- At least 3 – 4years of
experience as a program/project administrator assistant or a similar role,
preferably in an international or non-profit organization setting.
- Familiarity with ERP tools,
Icertis, and ticketing systems
- Strong troubleshooting and
diagnostics skills
- Understanding of business
functions (HR, Finance, Procurement, Grants)
- Excellent communication and
interpersonal skills
- Experience working in
multicultural, multi-country contexts
- Familiarity with Microsoft
tools (Teams, SharePoint, Office 365).
- High level of discretion and
confidentiality.
- Ability to work effectively in
a multicultural team environment and under tight deadlines.
- Ability to work independently
and well within teams.
How
to Apply
