About the Role
The Procurement Associate will play a key role in ensuring the
timely procurement of Goods/Works/Services at the Food for Education warehouse.
The Procurement Associate will be responsible for overseeing end-to-end
procurement processes and supplier management. The ideal candidate will ensure
support for efficient and timely procurement of goods/works and services while
upholding high ethical and integrity standards.
Our Values
At Food for Education, our values are guiding principles that provide us with purpose and direction and set the tone for our interactions with all stakeholders:
- Build
with excellence and curiosity – We’re not afraid to try new things and
iterate as much as we can to find the best and most efficient way to get
results;
- Be
the change you seek – We acknowledge that continuous improvement is a
shared responsibility;
- We
do what we say; and say what we do – We embrace an ownership mentality;
- Ask
why; and commit- Share openly and question respectfully and commit fully.
When we understand the why, we are able to work with a purpose.
Key
Responsibilities:
Procurement Execution
- Receive
incoming Purchase Requisitions, verify specifications are clear, and
conduct sourcing events if required items are not already on contract.
- Sending
out RFQs to prequalified suppliers, receipt of bids/quotations.
- Follow
Procurement policies and guidelines in sourcing, identify supply sources
for Goods/Works/Services.
- Prepare
a summary report/bid analysis of supplier bid responses and submit them to
the Supply Chain Manager for review.
- Ensure
safe delivery and receipt of ordered goods and services.
- Resolve
conflicts of deliveries where they occur amongst suppliers.
- Consolidates
all required documentation for presentation to Finance for timely supplier
payment for materials and services delivered.
Suppliers’ contact relationship and management
- Continuous
market assessment, price survey, and Supplier Prequalification process
based on the set guidelines.
- Ensure
that the suppliers understand contractual conditions and supplier
performance indicators.
- Identify
& resolve or escalate contract-related issues both internally and
externally.
- Analyze
supplier performance based on customer feedback information & other
sources and coordinate with suppliers for improvement.
Data Management and Analysis
- Track
and analyze procurement performance and savings against established target
levels (Department KPIs).
- Conduct
spend analysis to support strategic sourcing activities and Supplier
Relationship Management.
Control & Audit Compliance
- Maintain
proper filing and record-keeping (whether physical or in soft copy) as per
the guidelines set by the management.
- Implementation
of agreed audit recommendations in the procurement process as per the
guidance given by the HoD.
Training and capacity building
- Coordinate,
participate in, and/or train F4E staff on F4E Procurement Policies,
Processes, and Systems.
- Conduct
Partners’ / suppliers’ capacity assessment and capacity building.
Any other duties
Any other duty that may be assigned by the supervisor or
designee.
Knowledge/Qualifications
for the Role.
- University
degree in Supply Chain Management/ Procurement/Purchasing, and Supplies
Management
- At
least 4 years of experience in Procurement or Supply Chain
- A
CIPS/KISM certification Level 4 will be an added advantage
- Computer
literate with excellent working knowledge of Google Suite
- Experience
in working with an Enterprise Resource Platform (ERP)
- High
professional ethics and integrity
- Good
interpersonal and organizing skills
- Strong
communication skills.
- Experience
working in the INGO/FMCG in a similar role is an added advantage
How to Apply
