Key Responsibilities
Office & Administration Support
- Ensure
the office is clean, well-organized, and fully functional
- In
charge of office security, custodian of office keys
- Provide
support in organizing company events and activities
- Provide
Quality Customer Service to staff and walk-in guests
- Support
with the coordination of travel logistics for staff and other guests as
instructed by the OPM e.g. booking of flights, taxis, and hotels for staff
accommodation,
- Managing
Courier Services – sending and receiving mail and parcels
- Regular
monitoring of relevant supplies to ensure no stockout.
- Perform
other administrative duties as assigned by management
- Ensures
that all incidents are reported
Petty Cash Management
- Daily
update of the petty cash tracker, receipts filed, both in soft and hard
copies
- Ensuring
that office expenses are within budget
- Ensure
all spending is within the organization’s policies
- Ensuring
there is no discrepancy between the cash at hand and the records
- Weekly
submission of spent petty cash
- Timely
request for petty cash replenishment
Procurement
- Support
local procurement in coordination with the OPM
- Support
with the sourcing of potential service providers as needed
- Support
the timely submission of vendor invoices and vendor payments as needed
Inventory management
- Ensure
asset trackers are up to date, and all assets are tagged and accounted for
- Conduct
monthly assets verification through physical stock count
- Timely
reporting of loss or damage of any of Give Directly’s property
- Support
the issuance, replacement, and clearance of field/office equipment to
staff
Desired
Qualifications
- Minimum
of a Diploma in Business Management, or a related field.
- Minimum
1 year of experience in office management in a fast-paced environment.
- Strong
problem-solving and organizational skills.
- Proficient
in the Microsoft Office suite.
- Deep
familiarity with Migori County and fluent in the Luo language
- High
integrity, empathy, and alignment with GiveDirectly’s values.
- Excellent
verbal and written communication skills.
- Demonstrate
high standards of integrity, including a positive attitude, a strong work
ethic, a strong follow-through mindset, and a team-player mentality.
How to
Apply
