Finance Associate (AR & Grants) Job in Kenya

The AR and Grants Finance Associate is accountable for all aspects of the accounts receivable process, including accurate and timely client invoicing, payment processing, preparing of monthly cash flow projections, as well as recording incoming payments and accounts collections (business to business). This position will also be cross-trained with other areas in the Finance Department, and has specific responsibilities of:

Responsibilities

Grants Management (40%)

Ensuring proper documentation and compliance with all requirements for grant income and expenditure.
Performing monthly and ad hoc reconciliations of grant-related accounts, identifying and resolving discrepancies.
Documents backup and ensuring organized and accurate records of all other grant-related financial transactions, invoices, and supporting documentation.
Amortization of deferred income and keeping a scheduleRecord supplier invoices as and when they bill the company
Preparation of accruals and prepayments on a monthly basis
Preparation of monthly accounts reconciliation

Accounts Receivable (40%)

Invoicing: Creating and sending accurate invoices to consultants for services rendered and ensure compliance in documentations
Payment Processing: Recording and applying payments to the appropriate invoices and accounts.
Account Reconciliation: Regularly reconciling consultants & staff accounts to identify and resolve any discrepancies or variances.
Monitoring Outstanding Invoices/Advances: Keeping track of invoices that are past their due date and following up on overdue payments.
Consultant & staff receivables Communication: Communicating with consultants & staff receivables regarding billing inquiries, payment status, accounting for funds allocated to them and overdue balances.
Reporting: Generating reports on other receivable & staff receivables status, including aging reports, collection forecasts, and other relevant metrics.
Reviewing disbursements list to ensure compliance and that all the documents are attached before forwarding for disbursement
Follow up on past due accounts

General Finance Administration (20%)

Any additional bookkeeping: collecting, organizing and recording of complete, accurate, and timely company financial information to facilitate day to day operations
Review general ledger transactions on a monthly basis to ensure completeness, cut off, occurrence and accuracy of recorded transactions
Ensure transactions are accounted for in accordance company’s policies and IFRS
Ensure tax compliance with respect to accurate billing and payments
Provide support to finance colleagues and other company management as required.
Clerical duties, including filing, and photocopying
Collecting supporting documents from staff and suppliers
Maintain accurate records in Odoo
Other duties as may be required

Requirements

Who We Are Looking For;

Successful candidates will have both technical skills in finance, plus alignment with company vision and values. Successful candidates must navigate fast-paced environments with enthusiasm and incredible attention to details. Minimum qualifications include:

University degree in Finance, Accounting, or related field
Professional qualification (CPA, ACCA, CIFA or CFA) will be an added advantage.
At least 3 years of work experience in finance, with previous experience in AR/Grants
Skilled in the use of Microsoft Word, Excel and Power-point presentation
Strong math and analytical skills with the ability to pay attention to details
Ability to meet deadlines and work independently with the highest level of integrity
English and country’s national language fluency is required