The Position Description
The
Center for Epidemiological Modelling and Analysis (CEMA) at the University of
Nairobi seeks to appoint a dedicated Administrative Officer (Training Support)
with a passion for health research and strong organizational skills. This role
involves providing administrative and logistical support for CEMA’s research
and training activities. They will ensure the seamless execution of training
programs by managing schedules, coordinating resources, and overseeing
training-related documentation. Additionally, they will support training
participants with logistical travel arrangements, coordinate faculty and
trainers, and manage training venues to facilitate effective learning
experiences.
Position Responsibilities
- Assist in the
planning, organization, and execution of training sessions, workshops, or
seminars
- Coordinate with
internal and external trainers, participants, and stakeholders to ensure
training activities are scheduled and communicated effectively
- Handle the
logistical aspects of training programs, including coordinating travel and
accommodation arrangements for trainers or participants
- Prepare
materials and handouts for each training session
- Maintain
accurate records of training sessions, including attendance, evaluation
forms, and feedback from participants
- Keep track of
CEMA’s training schedules
- Send out
communication such as invitations, pre- and post-training surveys to
participants
- Serve as the
point of contact for trainers and other stakeholders regarding training
schedules and requirements
- Assist in
preparing reports on training activities, including participation rates,
feedback, and outcomes
- Support the
evaluation process for trainings by gathering participant feedback and
assisting with the analysis of training effectiveness
- Working with
the center’s administrative team to provide administrative an doperational
support for the team
Position
Requirements
- Bachelor’s
degree in Business Administration, Management, or an equivalent field
- At least two
(2) years’ experience as an administrator in a busy environment
- Experience
working in health research capacity-building projects
- Excellent
planning and organizational skills and multitasking abilities and a
problemsolving attitude
- Excellent
communication skills, both written and verbal.
- Good computer
skills with proficiency in Microsoft packages
- Must be a
self-motivated and reliable person who can work with minimal supervision
- Ability to work
collaboratively with a diverse team in a multidisciplinary work
environment
How To
Apply
NOTES
- Applicants
should email their application letters, certified copies of certificates
and curriculum vitae (CV) giving details of their qualifications,
experience and three (3) referees, as well as indicating their telephone
and e-mail contacts.
- Applications
and related documents should addressed to the Director, Human Resource,
University of Nairobi.
- Applicants
should state their current designations, salaries and other benefits
attached to those designations.
- The application
letter must bear the reference code indicated in the advertisement.
- Late
applications will not be considered.
- Applications
should be emailed as one file in PDF
CLOSING
DATE: JUNE 4, 2025Send your application to recruit-AdminTS@uonbi.ac.ke
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