Duties and Responsibilities
- Coordinate
appointments, meetings, and schedules for medical and administrative
staff.
- Serve
as a liaison between departments to ensure effective communication and
coordination of services.
- Assist
with the preparation of letters, memoranda, reports, presentations, and
documentation for internal and external stakeholders.
- Serves
as administrative contact and liaison for internal and external
stakeholders such as patients, visitors, staff, regulatory offices
- Participate
in quality improvement initiatives and administrative audits as required.
- Provide
backup support for reception and other administrative roles as needed.
- Provide
logistical support at functions.
- Coordinate
requisition and stock control of all stationery and stock items in the
Administration office.
- Organizing
Hospital visits for interested parties and liaising with the relevant
departments as appropriate.
- Coordinating
meeting arrangements for the Senior Management Team and Heads of
Department and taking minutes as called upon.
- Maintaining
confidential and organizing and maintaining an efficient filing and
retrieval system.
- Develops,
implements and administers departmental office systems and procedures.
Establishes office procedures, policies and operations. Interprets and
communicates policies and processes.
- Monitors
budget including tracking expenditures and providing reports. May prepare
spreadsheets for budgets, grants or contracts, including tracking and
maintaining expenditures and reconciling accounts; uses budget tool.
Maintains
personnel records for admitting consultants while supporting with the
process of provision of admission rights.- Provides
wide ranges of support including: keyboarding, composing and editing
letters, memoranda, reports, lecture/course materials, presentations,
cases.
- Manages
complex calendars, arranges for meetings, appointments and travel
arrangements.
- Coordinates
events, including conferences, seminars, and colloquia.
- Responsible
for supporting the Head of Clinical Services to ensure that the regulatory
licensure is up to date.
- Performing
any other duties that may be assigned by the Senior Management Team from
time to time.
Qualifications
Education
- Bachelor’s
degree in Business Administration or equivalent
- Very
good working knowledge of MS office, scheduling and project management
tools
Job Experience
- At
least 3 – 5 years working experience in a fast paced environment
- Hospital
Experience is an added advantage
How To Apply
Applicants to send their application letter and CV ONLY to recruitment@aarhospital.com
