The Role
To support receipt/dispatch and verification of
commodities in order to maximize quality of warehouse operations and mitigate
losses, and to support the best storage management practices in compliance with
WFP warehouse guidelines and standards.
Key Accountabilities (Not All-Inclusive, Nor
Exhaustive):
- Prepare and issue to tally clerks offloading work orders from
LESS for all received WFP food commodities through trucks and containers.
- Confirm receipt documents, duly filled offloading work order
against service providers tally sheets to be in order and proceed to
capture the receipts in LESS system real-time as per physical documents.
- At end of receiving, reconcile received stocks against
physical stocks and ensure both are matching.
- Check for stock condition in the system and verify through
tally clerks that is in good physical condition before issuing loading
order.
- Strip containers in the system as per superintendent reports
received.
- Ensure all excesses, losses, damages during receiving are
appropriately captured in the system.
- Issue loading orders for trucks or containers presented for
loading after confirming against approved truck list.
- Check from LESS system that presented truck have been duly
planned and has both shipment and outbound delivery.
- Issue waybill for loaded truck or containers real-time as per
signed tally sheets.
- Participate in month end physical inventory count and
reconciliations.
- Report on unfit for human consumption stocks in the system for
disposal actions to be taken.
- Perform warehouse inspection to ensure commodity are stored in
conditions meeting WFP standards.
- Directly supervise third party warehouse staff as well as WFP
vendors working at the warehouse.
- Ensure proper filing of all food movement documents at
Kilindini warehouse.
- Create stocks in the system for all deliveries where suppliers
deliver at the warehouse or loadings at supplier sites (FCA Mombasa)
- Monitor stock expiry in the system and report for those with 6
months and less to enable action to be taken.
- Issue required warehouse reports after receiving inputs from
storekeepers.
- Prepare Daily Operations Report for the previous day and
ensure submitted to labor team on time.
- Perform any other duties as assigned by the supervisor.
Qualifications And Experience:
- Education: Successful
completion of secondary school education. Training in stores management or
related course is desirable.
- Experience: Three or
more years of relevant work experience.
Knowledge and Skills:
- Experience monitoring various aspects of logistics operations.
- Experience in supporting warehouse management.
- Experience in supporting inventory management.
- Experience in data entry and extracting routine reports.
Language: Fluency in spoken and written English.
How To Apply
