Basic Job Summary
- The job holder is responsible for ensuring that optimal stock levels
are maintained at all times and internal orders from departments are
serviced promptly.
Key Responsibilities
Receiving
Goods
- Track and expedite orders to ensure timely delivery as per the
approved purchase orders issued to suppliers
- Inspect and verify all goods delivered to ensure conformance to
order specifications, quality and quantities.
- Posting all received invoices into the management system daily.
- Generate a Good Received Note (GRN) and attach it to the invoices as
required.
Issuing
Goods
- Receive approved internal orders for goods at the store and issue as
required at the specified times.
- Issue Goods from the store as per the approved internal orders
- Replenish supply inventories following the established guidelines of
the company Monitoring stock levels
Record
Keeping
- Post all the stock data into the system/s as required and prepare
the required reports at the specified times
- Facilitate the monthly stock taking exercise and report accordingly
as required
- Maintain the store’s filing system and keep in safe custody all
related files, records, and other documents in their complete form,
as per policy
Administration
- Ensure that the Warehouse and/or store comply with OSHA
requirements.
- Collect, analyse and report to the Procurement Manager on customer
feedback on stores’ services and suggestions.
- Ensuring other store officers keep proper record and update
inventory on time.
- Working closely with the procurement department to facilitate
purchases and disposal of excess or obsolete stock items.
Operations
- Keep the stores and warehouse clean, organized and free from any
hazards.
- Ensure compliance with health and safety regulations as well as the
warehouse and stores procedures
- Monitor stock levels and re-order supplies as needed to maintain
optimal inventory levels.
Qualifications
- Bachelor’s degree in Business-related Degree (Degree Supply Chain,
Procurement highly preferable) or any related field from a recognized
institution.
- Professional qualifications in procurement.
Experience
- At least 2 years of experience in procurement.
Competencies
- Demonstrated ability to independently resolve complex problems in a
timely manner
- Outstanding Written and Verbal Communication
- Strong Planning and Organizational Skills
- Interpersonal Skills
- Negotiating Skills
- High level of Integrity
How to Apply
Kindly send us a copy of
your updated resume and letter of application (ONLY) quoting “Store
Administrator” on the subject line to recruitment@strathmore.edu
