Candidate Profile
- Bachelors degree in a business related field
- At least 3 years’ experience in a similar role
- Planning & Organizational Skills
Activities and Responsibilities
- Diary Management: Coordinating the department manager’s diary
and office functions.
- Travel & Accommodation: Co-ordinating travel &
accommodation for the departmental staff, as well as delegates on mission
to the affiliate.
- Leave & Organogram Management: Preparing and following up
the Departmental Leave Plans and ensuring update of the departmental
organograms.
- Depots Coordination: Coordinating depot requirements /
housekeeping at depots, physical movement and storage of unused
furniture/files.
- Documents Management: Managing the entire chain of documents
movement including digital archiving of records.
- Supporting the Department’s Employees: Managing telephone
enquiries and handling of correspondence in their absence
- Stationery Management: Ordering and distributing stationery
for the department based on requirements
- Support HR Campaigns: Follow-up on ongoing HR programs in the
department to ensure timely completion
- HSEQ: Observing safety and security as prescribed by HSEQ
guidelines.
Context & Environment
- Administrative support for departments with spread over a
large geographical area.
Additional Information
- The position is responsible for administrative efficiency
within the assigned department. This includes the co-ordination of
all administrative roles and responsibilities for the department
and interactions with all the other departments that support its
activities.
How To Apply
